About Company
Are you passionate about creating unforgettable experiences? At Career.zycto, we believe that impactful conferences are born from meticulous planning and creative vision. We are a dynamic organization dedicated to fostering professional growth and knowledge sharing through high-caliber events. We offer a vibrant, collaborative environment where your innovative ideas for conference design and execution will truly shine. Join our team in Venice Beach and become an essential part of crafting memorable and highly successful gatherings that connect professionals and drive industry progress. We empower our event planners to take ownership and make a real difference, building a legacy of excellence.
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Job Description
Career.zycto is seeking an enthusiastic and highly organized Event Planner to join our dedicated Conference Division. Based in the vibrant community of Venice Beach, Los Angeles, this role offers an exciting opportunity to conceptualize, plan, and execute a diverse portfolio of professional conferences, seminars, and workshops. You will be instrumental in delivering exceptional experiences that meet and exceed the expectations of our attendees and stakeholders.
As an Event Planner, you will manage all facets of event production from initial concept to post-event analysis. This includes venue selection and negotiation, vendor management (catering, AV, entertainment, decor), budget creation and adherence, marketing collaboration, and on-site event coordination. You will work closely with internal teams, external partners, and high-profile speakers to ensure seamless execution and a memorable attendee journey. Our ideal candidate is a proactive problem-solver with a keen eye for detail, excellent communication skills, and a proven ability to manage multiple projects concurrently in a fast-paced environment. If you thrive on bringing innovative ideas to life and are dedicated to creating impactful, engaging, and flawlessly executed professional events, we encourage you to apply and contribute to Career.zycto’s mission of fostering knowledge and connection.
Key Responsibilities
- Develop detailed event plans, including timelines, budgets, venue selection, and vendor management for conferences and related events.
- Negotiate contracts with venues, suppliers, and service providers to ensure cost-effectiveness and quality service delivery.
- Manage event budgets, track expenses, process invoices, and provide accurate financial reporting.
- Coordinate all logistical aspects of events, including registration, audiovisual requirements, catering, transportation, and accommodation.
- Collaborate with marketing teams to promote events and ensure strong attendance.
- Source, engage, and manage speakers, presenters, and key stakeholders for conference content.
- Oversee on-site event execution, troubleshoot issues, and ensure a smooth and successful experience for all participants.
- Conduct post-event evaluations, gather feedback, and analyze event data to inform future planning and improvements.
- Maintain strong relationships with vendors, sponsors, and community partners.
Required Skills
- 3+ years of professional experience in event planning, specifically with conferences or large-scale corporate events.
- Demonstrable experience in budget management and negotiation.
- Proficiency with event management software (e.g., Cvent, Eventbrite, or similar).
- Exceptional organizational skills and attention to detail.
- Strong project management abilities with a proven track record of managing multiple projects simultaneously.
- Excellent written and verbal communication skills.
- Ability to work effectively both independently and as part of a collaborative team.
- Bachelor’s degree in Hospitality Management, Marketing, Communications, or a related field.
Preferred Qualifications
- Experience planning virtual or hybrid events in addition to in-person conferences.
- Certification in event planning (e.g., CMP – Certified Meeting Professional).
- Familiarity with the Los Angeles venue market and local vendor network.
- A portfolio showcasing successful past events.
Perks & Benefits
- Competitive salary and performance bonuses.
- Comprehensive health, dental, and vision insurance.
- Paid time off and company holidays.
- Professional development and training opportunities.
- Dynamic and creative work environment in Venice Beach.
- Opportunities for career growth within a growing organization.
- Team-building events and social gatherings.
How to Apply
If you are a highly motivated Event Planner looking to make a significant impact, we invite you to apply. Please click on the link below to submit your resume and a cover letter outlining your experience and why you are the ideal candidate for this role.
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