About Company
Mabati Rolling Mills (MRM) is a leading manufacturer of steel building solutions in Kenya and across East Africa. A proud member of the Safal Group, MRM has been at the forefront of innovation in the steel industry for over 60 years, consistently providing high-quality, durable, and sustainable products that have significantly shaped the region’s infrastructure. With an unwavering commitment to quality, integrity, and sustainable community development, MRM prides itself on fostering a dynamic and supportive work environment where employees are encouraged to grow, innovate, and excel. Joining MRM means becoming an integral part of a legacy of manufacturing excellence and directly contributing to the development of resilient communities throughout East Africa.
Job Description
Are you an exceptionally organized, proactive, and detail-oriented individual looking to play a pivotal role in a thriving manufacturing environment? Mabati Rolling Mills (MRM), a leading name in steel building solutions, is seeking a dedicated and efficient Office Secretary to join our dynamic team in Athi River, Nairobi. This vital administrative position is crucial for the smooth operation of our office, encompassing the management of communications, organization of schedules, meticulous maintenance of records, and the provision of comprehensive administrative support to various departments. As the Office Secretary, you will often be the first point of contact for many of our visitors, clients, and callers, embodying the professionalism, efficiency, and welcoming spirit that MRM stands for. You will be instrumental in ensuring that all administrative tasks are handled promptly, accurately, and with the utmost confidentiality, thereby allowing our teams to focus on their core objectives and strategic initiatives without administrative bottlenecks. This role requires a high degree of discretion, a strong work ethic, exceptional problem-solving abilities, and the capacity to multitask effectively in a fast-paced and demanding setting. We are actively looking for someone who not only performs assigned tasks diligently but also anticipates needs, identifies opportunities for improvement, and contributes positively to our collaborative workplace culture. If you are passionate about administrative excellence, possess a keen eye for detail, and thrive in a supportive, team-oriented environment, we strongly encourage you to apply and become a key part of our Athi River operations, contributing directly to our continued success and growth.
Key Responsibilities
- Manage and direct all incoming calls, emails, and physical correspondence, ensuring timely, professional, and accurate responses.
- Maintain an impeccably organized filing system for all physical and electronic documents, guaranteeing easy retrieval and strict confidentiality.
- Schedule and meticulously coordinate meetings, appointments, and complex travel arrangements for management and staff members.
- Prepare comprehensive reports, engaging presentations, and other critical documents as required, ensuring accuracy, clarity, and adherence to company standards.
- Manage office supplies inventory, proactively place orders, and ensure continuous availability of necessary resources for all departments.
- Warmly greet and assist visitors, maintaining a welcoming, professional, and secure front office environment at all times.
- Provide robust administrative support to various departments, including precise data entry, efficient photocopying, and meticulous scanning of documents.
- Handle sensitive and confidential information with the utmost discretion, integrity, and adherence to company privacy policies.
- Assist in the accurate preparation of budgets, expense reports, and other financial administrative documents.
- Ensure the office environment is consistently tidy, organized, and conducive to maximum productivity and employee well-being.
- Liaise effectively with internal and external stakeholders, including clients, vendors, suppliers, and government agencies.
- Coordinate and facilitate office events, workshops, seminars, and team-building activities to foster a positive work culture.
Required Skills
- Proven proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Excellent written and verbal communication skills in English, with a strong command of grammar and spelling.
- Superior organizational and time management abilities, with a proven track record of managing multiple priorities.
- High level of accuracy, meticulous attention to detail, and a commitment to producing error-free work.
- Demonstrated ability to multitask, prioritize tasks effectively, and meet deadlines under pressure.
- Exceptional discretion and the ability to handle confidential information with integrity and professionalism.
- Proactive, resourceful problem-solving skills and a strong sense of initiative.
- Strong interpersonal skills, a professional demeanor, and the ability to interact effectively with diverse individuals.
Preferred Qualifications
- Diploma or Certificate in Secretarial Studies, Business Administration, Office Management, or a related field.
- Familiarity with Enterprise Resource Planning (ERP) systems or similar integrated business software.
- Experience working in a manufacturing, industrial, or fast-paced corporate environment.
- Knowledge of basic accounting principles and procedures.
Perks & Benefits
- Competitive salary and a comprehensive benefits package designed for employee well-being.
- Robust comprehensive health insurance coverage for you and your dependents.
- Generous paid time off, including annual leave and public holidays.
- Significant opportunities for continuous professional development and specialized training.
- A supportive, collaborative, and inclusive work environment that values every team member.
- The chance to contribute to a leading industry player with a strong commitment to quality and community development.
- Access to employee wellness programs and initiatives.
How to Apply
Interested and qualified candidates are invited to apply for this exciting opportunity. Please click on the application link below to submit your detailed resume and cover letter. Ensure your application clearly highlights your relevant experience and why you are the ideal candidate for this role. We look forward to reviewing your application.