About Company
As a pivotal support system, Career.zycto thrives on fostering environments where operational excellence meets individual growth. We recruit top-tier talent for educational institutions, ensuring our partners are equipped with dedicated professionals who streamline daily activities and enhance productivity. For a School Admin Assistant, Career.zycto represents a commitment to placing you in a role where your organizational prowess and administrative skills are truly valued. We believe in creating pathways for fulfilling careers within a supportive, forward-thinking educational ecosystem, enabling you to make a tangible difference in a vibrant community.
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Job Description
Career.zycto is actively seeking a highly organized, proactive, and friendly Part-Time School Admin Assistant to join a dynamic educational institution located in the heart of Ogbor Hill, Aba. This vital role supports the smooth daily operation of the school office, serving as the first point of contact for students, parents, staff, and visitors. You will play an instrumental role in ensuring that administrative tasks are handled efficiently, allowing our educators to focus on their primary mission of teaching and nurturing young minds.
This position is ideal for someone who thrives in a bustling environment, possesses excellent communication skills, and has a keen eye for detail. You will be responsible for a diverse range of administrative and clerical duties, contributing significantly to a positive and organized school atmosphere. We are looking for an individual who is not only proficient in standard office procedures but also brings a positive attitude and a commitment to supporting the educational community. The successful candidate will be an indispensable part of our team, contributing to an environment where every student can learn and flourish. If you are passionate about education and possess the administrative skills to keep a busy school office running seamlessly, we encourage you to apply. This part-time opportunity offers flexibility while allowing you to make a significant impact on the daily lives of students and staff.
Key Responsibilities
- Manage the front desk operations, including greeting visitors, answering phone calls, and directing inquiries appropriately.
- Handle incoming and outgoing mail, emails, and other correspondence, ensuring timely distribution and response.
- Maintain and update student records, staff files, and other administrative documents with accuracy and confidentiality.
- Assist with scheduling appointments, meetings, and school events, managing calendars for key staff members.
- Prepare and distribute newsletters, notices, reports, and other communication materials to parents and staff.
- Manage office supplies inventory, placing orders as needed and ensuring the office is well-stocked.
- Support with basic bookkeeping tasks, including processing invoices, managing petty cash, and tracking expenses.
- Assist in organizing school events, excursions, and parent-teacher conferences.
- Provide general administrative support to the school principal and other faculty members as required.
- Ensure the reception area and office are tidy, presentable, and welcoming at all times.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Exceptional attention to detail and accuracy.
- Demonstrated ability to maintain confidentiality and handle sensitive information.
- Strong interpersonal skills with a friendly and professional demeanor.
Preferred Qualifications
- Previous administrative experience in an educational setting.
- Familiarity with school management software or databases.
- A relevant diploma or certificate in Office Administration or a related field.
- Ability to work independently and as part of a team.
- Experience in basic bookkeeping or financial record keeping.
Perks & Benefits
- Opportunity to work in a supportive and community-focused educational environment.
- Flexible part-time hours to accommodate personal commitments.
- Professional development opportunities to enhance administrative skills.
- Contribution to a vibrant school community and positive impact on students' lives.
- Paid holidays and sick leave, commensurate with part-time status.
How to Apply
Interested candidates are encouraged to apply by clicking on the application link below. Please ensure your resume highlights your relevant experience and skills for this role.
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