About Company
Are you an ambitious Event Planner seeking unparalleled creative freedom and diverse projects? At Career.zycto, we specialize in connecting exceptional talent with dynamic opportunities across Jamaica. We’re a forward-thinking consultancy committed to fostering professional growth and innovation. For an Event Planner, our platform is a gateway to collaborating with a wide array of clients, from intimate weddings to large-scale corporate functions, allowing you to build an impressive portfolio and truly own your craft. Join our network and transform your passion into impactful, memorable experiences.
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Job Description
Career.zycto is seeking a highly creative, organized, and experienced Freelance Event Planner to join our network, focusing on delivering exceptional wedding and corporate events in Gordon Town, St. Andrew, and across Jamaica. This is a unique opportunity for a self-motivated professional to leverage their expertise in a flexible, project-based capacity, working with a diverse clientele ranging from individual couples planning their dream wedding to corporations hosting high-profile conferences, galas, and team-building events.
As a Freelance Event Planner, you will be the architect of unforgettable experiences, overseeing every detail from initial concept development to flawless execution. You will be responsible for understanding client visions, translating them into tangible plans, and meticulously managing all aspects of event production. This includes comprehensive budget management, meticulous timeline creation, diligent vendor sourcing and negotiation, and on-site coordination to ensure every event unfolds seamlessly.
We are looking for someone with a proven track record in both the wedding and corporate event sectors, capable of navigating the distinct requirements and nuances of each. Your ability to build strong client relationships, coupled with your creative problem-solving skills and unwavering attention to detail, will be paramount to your success. This role demands a high degree of autonomy, excellent communication skills, and the capacity to manage multiple projects concurrently while maintaining the highest standards of quality.
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If you thrive in a dynamic environment, possess a passion for crafting memorable moments, and are eager to expand your portfolio with diverse and challenging projects, we encourage you to apply. This role offers the flexibility of freelance work combined with the support and access to clients provided by Career.zycto, enabling you to focus on what you do best: planning spectacular events.
Key Responsibilities
- Conduct initial client consultations to understand event objectives, preferences, and budget for weddings and corporate functions.
- Develop innovative event concepts, detailed proposals, and comprehensive event plans (including themes, decor, catering, entertainment, and logistics).
- Create and manage detailed event timelines, production schedules, and critical path documents.
- Source, negotiate with, and manage a wide range of vendors (venues, caterers, florists, photographers, videographers, entertainment, transportation) to secure optimal services and pricing.
- Develop and strictly adhere to event budgets, tracking all expenses and ensuring cost-effectiveness.
- Oversee all logistical arrangements, including permits, licenses, insurance, and equipment rentals.
- Provide on-site management and supervision during events, ensuring smooth execution and troubleshooting any issues.
- Conduct post-event evaluations, gather client feedback, and prepare final reports.
- Maintain up-to-date knowledge of industry trends, venues, and vendor innovations in Jamaica.
- Build and maintain strong, positive relationships with clients and vendors.
Required Skills
- Minimum 4 years of proven experience in event planning, with significant focus on both wedding and corporate events.
- Exceptional organizational, project management, and time management skills.
- Demonstrated ability to manage budgets effectively and negotiate favorable terms with vendors.
- Proficiency in event management software (e.g., Aisle Planner, Monday.com, Asana) and Microsoft Office Suite.
- Outstanding communication (written and verbal), interpersonal, and client relations skills.
- Strong creative vision and a keen eye for aesthetics and detail.
- Ability to work independently, prioritize tasks, and manage multiple projects concurrently under pressure.
- Proactive problem-solver with a calm demeanor in high-stress situations.
- Access to reliable transportation and willingness to travel within St. Andrew and other parishes as required.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Marketing, Communications, Public Relations, or a related field.
- Certification in Event Management (e.g., Certified Meeting Professional – CMP, Certified Special Events Professional – CSEP).
- An established network of high-quality local vendors and venues in Jamaica.
- A compelling portfolio showcasing successful wedding and corporate events.
- Experience with virtual or hybrid event planning platforms.
Perks & Benefits
- Flexible working hours and the autonomy to manage your own schedule.
- Opportunity to build a diverse and impressive portfolio with varied client projects.
- Creative freedom and ownership over your event designs and execution.
- Competitive project-based compensation reflecting your expertise and project complexity.
- Access to Career.zycto’s network of clients and professional resources.
- Continuous professional growth and learning opportunities within the vibrant event industry.
- Supportive partnership model focused on your success.
How to Apply
Ready to orchestrate unforgettable moments? Click the application link below to submit your resume and a compelling cover letter outlining your experience in wedding and corporate event planning. Please also include a link to your portfolio, if available. We look forward to discovering your creative vision!
