About Company
Elevate your professional journey with Career.zycto, a dynamic firm dedicated to connecting top talent with leading opportunities. We pride ourselves on fostering a supportive and organized environment where efficiency and proactive thinking are celebrated. For an Administrative Assistant, this means being at the heart of our operations, ensuring smooth daily functions and contributing directly to our success. We believe a well-supported team is a productive team, making your role indispensable. Join us in our mission to empower careers, starting with yours, in a company where your contributions are genuinely valued and recognized.
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Job Description
Are you an exceptionally organized and proactive individual looking for a rewarding part-time opportunity in Downtown Victorville? Career.zycto is seeking a dedicated Administrative Assistant to become the cornerstone of our efficient office operations. This vital role involves providing comprehensive administrative support across various functions, ensuring the smooth flow of daily activities and contributing significantly to our team’s success.
As our Administrative Assistant, you will be the first point of contact for many, managing communications, scheduling, and maintaining our organizational systems with precision. We are looking for someone who thrives in a fast-paced environment, possesses a keen eye for detail, and takes initiative to anticipate needs before they arise. Your ability to juggle multiple tasks, coupled with your excellent communication skills, will be crucial in supporting our team and enhancing our client experience.
This isn’t just about filing and answering phones; it’s about being an integral part of a company that values efficiency, collaboration, and professional growth. You will play a direct role in creating an organized and welcoming atmosphere, allowing our professionals to focus on their core objectives. If you’re passionate about administrative excellence and eager to make a tangible impact in a dynamic recruitment and staffing firm, we encourage you to apply. Join Career.zycto and help us build a foundation of operational excellence that drives our mission forward. Your organizational prowess will empower our entire team to achieve greater success.
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Key Responsibilities
- Manage office supplies, inventory, and place orders as needed to ensure smooth operations.
- Answer and direct phone calls, emails, and general inquiries with professionalism and efficiency.
- Schedule and coordinate meetings, appointments, and conference calls, including room setup and material preparation.
- Prepare and edit correspondence, reports, presentations, and other documents accurately and promptly.
- Organize and maintain physical and electronic filing systems, ensuring accessibility and compliance.
- Assist with data entry and maintain accurate information within various databases and CRM systems.
- Handle incoming and outgoing mail, packages, and deliveries, distributing them appropriately.
- Provide general administrative support to various departments and team members as required.
- Greet clients and visitors in a professional, friendly, and welcoming manner.
- Process invoices, expense reports, and other financial documentation with attention to detail.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication abilities.
- Ability to work independently and as part of a team, demonstrating initiative.
- Exceptional attention to detail and problem-solving skills.
- Minimum of 1 year of administrative support experience in an office setting.
- High school diploma or equivalent.
Preferred Qualifications
- Associate's degree or relevant certification in administrative professional studies.
- Experience with CRM software or other database management systems.
- Familiarity with modern office equipment (e.g., multi-line phone systems, scanners, photocopiers).
- A proactive, adaptable, and positive work ethic.
Perks & Benefits
- Competitive part-time hourly wage.
- Flexible scheduling options to support work-life balance.
- Supportive and collaborative team environment.
- Opportunity for professional development and skill enhancement.
- Valuable experience in a dynamic recruitment and staffing industry.
- Modern and comfortable office space in Downtown Victorville.
- Paid sick leave in accordance with California state law.
How to Apply
To apply for this exciting Part-Time Administrative Assistant position, please click the application link below. We kindly request that you submit your resume and a brief cover letter outlining your experience and why you are the ideal candidate for Career.zycto. We look forward to reviewing your application!
