About Company
Imagine a workplace where your organizational skills are not just appreciated but are the cornerstone of efficiency. Career.zycto empowers individuals and organizations through strategic talent acquisition and development. As a Scheduling Assistant, you’ll be crucial in ensuring our operations run seamlessly. We believe in providing a supportive yet dynamic environment where your organizational prowess directly contributes to our success stories. Joining us means becoming part of a team that values efficiency, precision, and collaborative spirit. This role offers the perfect blend of autonomy and team integration, ideal for someone who thrives on structure and flexibility. Shape your career trajectory with a company that’s committed to excellence in every interaction.
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Job Description
Are you an impeccably organized and proactive individual with a keen eye for detail? Career.zycto is seeking a dedicated Scheduling Assistant to join our vibrant team in Bukit Ho Swee, Singapore. This role offers the unique advantage of a flexible schedule, empowering you to manage your work-life balance while contributing significantly to our operational efficiency. As a Scheduling Assistant, you will be the linchpin connecting various stakeholders, ensuring seamless coordination of appointments, meetings, and project timelines across our dynamic environment.
In this pivotal support role, you’ll navigate complex calendars, anticipate needs, and proactively resolve scheduling conflicts with grace and professionalism. Your ability to communicate clearly and concisely will be paramount, as you’ll interact with internal teams, external candidates, clients, and partners. We’re looking for someone who doesn’t just manage schedules but optimizes them, identifying efficiencies and implementing solutions that enhance productivity for everyone involved. This isn’t just about fitting appointments into slots; it’s about strategic planning and ensuring critical interactions happen smoothly and on time. You will be instrumental in ensuring that our recruitment consultants and client-facing teams can dedicate their full attention to strategic initiatives, confident that their schedules are expertly managed.
The flexible nature of this position means you’ll have the autonomy to structure your work within defined parameters, allowing for personal commitments while meeting professional objectives. You will play a crucial role in maintaining the high standards of professionalism and responsiveness that Career.zycto is known for. This includes managing multiple calendars, confirming attendance, sending timely reminders, and preparing meeting materials as needed. Your meticulous approach will directly impact our ability to deliver exceptional service and build lasting relationships. We pride ourselves on fostering a supportive and collaborative culture, where every team member’s contribution is valued. If you thrive in a fast-paced setting, possess exceptional organizational skills, and are eager to apply your expertise in a role that offers flexibility and growth, we encourage you to apply. Join Career.zycto and help us continue to shape successful careers and strategic partnerships, all while enjoying a work environment that respects your need for a balanced lifestyle.
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Key Responsibilities
- Manage and maintain complex calendars for multiple team members and executives.
- Schedule and coordinate internal and external meetings, interviews, and appointments.
- Anticipate scheduling conflicts and proactively propose solutions.
- Send meeting invitations, confirmations, and reminders to all participants.
- Prepare and distribute meeting agendas and necessary materials in advance.
- Liaise with clients, candidates, and partners to arrange suitable meeting times.
- Utilize scheduling software and tools efficiently to optimize workflows.
- Maintain accurate records of appointments and communications.
- Support ad-hoc administrative tasks as required to ensure smooth operations.
- Contribute to improving scheduling processes and overall office efficiency.
Required Skills
- Proven experience as a scheduling assistant, administrative assistant, or similar role.
- Exceptional organizational and time management skills.
- Proficiency in calendar management software (e.g., Google Calendar, Outlook Calendar).
- Strong verbal and written communication skills in English.
- High level of professionalism and discretion.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Detail-oriented with a proactive approach to problem-solving.
- Competency in Microsoft Office Suite (Word, Excel, PowerPoint).
Preferred Qualifications
- Diploma or higher in Business Administration or a related field.
- Experience in a recruitment or professional services environment.
- Familiarity with CRM systems and applicant tracking systems (ATS).
- Ability to work independently with minimal supervision.
- Demonstrated ability to adapt to changing priorities and deadlines.
Perks & Benefits
- Flexible work schedule options to support work-life balance.
- Competitive salary and performance-based incentives.
- Opportunities for professional development and continuous learning.
- Collaborative and inclusive work environment with a supportive team.
- Health and wellness programs.
- Central location in Bukit Ho Swee with excellent public transport access.
How to Apply
Interested candidates are invited to submit their detailed resume and a cover letter outlining their suitability for this role. Please click on the application link below to apply for the job.
