About Company
Career.zycto is redefining how businesses connect with top-tier freelance talent across various sectors. We pride ourselves on fostering dynamic partnerships, ensuring our clients receive unparalleled expertise for their specialized needs. For an Event Planner, joining our network means access to a diverse portfolio of exciting projects, from intimate weddings to large-scale corporate galas. We seek professionals eager to unleash their creativity and deliver extraordinary experiences, all while enjoying the flexibility and autonomy that freelance work offers. Become part of a network that values innovation, precision, and unforgettable outcomes.
Advertisement
Job Description
Career.zycto is actively seeking a highly skilled, independent, and dynamic Freelance Event Planner with a proven specialization in both elegant weddings and impactful corporate events. Based in the vibrant community of Hope Pastures, St. Andrew, this pivotal role requires a professional who can seamlessly transition between orchestrating intimate celebrations and managing large-scale, high-stakes corporate functions. You will be instrumental in conceptualizing, planning, and executing a diverse array of events for Career.zycto’s esteemed clients, ensuring every single occasion is flawlessly delivered and consistently exceeds expectations. This is an unparalleled opportunity for a creative, meticulous, and highly organized professional to take ownership of multiple projects, leverage their extensive network of suppliers and venues, and bring unique and compelling visions to life.
As a freelance Event Planner partnering with Career.zycto, you will serve as the indispensable driving force behind our clients’ most significant personal and professional moments. From the very first client consultation where you uncover their dreams and objectives, through to the meticulous planning stages, on-site management, and ultimately the final event breakdown, you will expertly handle all facets of event coordination with unparalleled professionalism, flair, and strategic insight. Your profound expertise in comprehensive budget management, shrewd vendor negotiation, precise timeline development, effective logistics coordination, and calm on-site execution will be absolutely paramount to your success in this demanding yet rewarding role. We are specifically looking for an individual who not only thrives but excels within a dynamic, fast-paced environment, possesses exceptional proactive problem-solving capabilities, and demonstrates an acute, almost instinctive, eye for detail that consistently transforms ordinary gatherings into truly extraordinary and unforgettable experiences.
You will engage in close, collaborative partnerships with clients to gain a deep understanding of their specific objectives, unique preferences, and budgetary parameters, expertly translating these insights into comprehensive, actionable, and visually stunning event plans. Your professional portfolio must clearly demonstrate a robust and verifiable track record of successful event deliveries across both the wedding and corporate spheres, unequivocally showcasing your versatility, adaptability, and unwavering ability to meet and surpass varying client needs, brand guidelines, and aesthetic expectations. This contract position offers the highly sought-after flexibility inherent in freelance work, thoughtfully combined with the robust support structure and extensive client network that Career.zycto provides. This ensures a steady stream of engaging, challenging, and rewarding projects, alongside ample opportunities for continuous professional growth and development within Jamaica’s thriving and innovative event industry. Join our dedicated network and become an essential part of crafting breathtaking events that not only meet but profoundly exceed client aspirations, leaving indelible memories that last a lifetime.
Advertisement
Key Responsibilities
- Conduct client consultations to understand event objectives, preferences, and budgetary requirements for both wedding and corporate events.
- Develop comprehensive event proposals, including creative themes, concepts, detailed budgets, and critical timelines.
- Source, negotiate with, and manage relationships with a diverse range of vendors, including caterers, venues, decorators, photographers, entertainment, and technical suppliers.
- Create detailed event floor plans, intricate run-of-show documents, and precise logistical schedules.
- Manage and reconcile event budgets, ensuring cost-effectiveness and adherence to financial goals set by clients.
- Oversee all on-site event logistics, including setup, execution, and breakdown, ensuring seamless operations and timely delivery.
- Act as the primary point of contact for clients and all vendors throughout the entire event planning and execution process.
- Conduct thorough post-event evaluations to gather feedback, analyze success metrics, and identify areas for continuous improvement.
- Maintain a current understanding of emerging event industry trends, best practices, and innovative solutions.
- Prepare and manage detailed contracts and agreements for both clients and vendors to ensure clarity and compliance.
Required Skills
- Minimum of 3 years of professional event planning experience specifically in both wedding and corporate sectors.
- Exceptional organizational, multitasking, and project management skills.
- Proven ability to manage complex budgets and effectively negotiate favorable terms with vendors.
- Strong creative vision and demonstrated ability to develop unique and engaging event concepts.
- Excellent interpersonal, negotiation, and communication skills (both written and verbal).
- Proficiency in event management software (e.g., Aisle Planner, Cvent) and Microsoft Office Suite (Word, Excel, PowerPoint).
- Demonstrated ability to work independently, prioritize tasks, and manage multiple projects concurrently under tight deadlines.
- Strong problem-solving abilities, resilience, and grace under pressure.
- A comprehensive professional portfolio showcasing a track record of successful past events.
- Valid driver's license and access to reliable transportation for site visits and event days.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Marketing, Communications, Business Administration, or a related field.
- Professional certification in Event Planning (e.g., Certified Special Events Professional CSEP, Certified Meeting Professional CMP).
- An established network of high-quality local vendors, venues, and suppliers within the St. Andrew/Kingston area.
- Experience with planning and executing virtual or hybrid event formats and proficiency with relevant platforms.
- Bilingual proficiency (e.g., Spanish) is considered a significant asset.
Perks & Benefits
- Flexible work schedule and significant autonomy in project management.
- Opportunity to work on a diverse portfolio of exciting and high-profile events.
- Competitive project-based compensation structure.
- Access to Career.zycto's extensive client network and valuable industry connections.
- Abundant professional development and continuous growth opportunities.
- A collaborative environment with supportive resources to facilitate your success.
- The ability to build a strong personal brand and expand your professional portfolio.
How to Apply
Interested candidates are invited to submit their comprehensive resume, a detailed cover letter outlining their experience in both wedding and corporate event planning, and a link to their professional portfolio showcasing past successful events. Please ensure your cover letter highlights your project management philosophy and why you are an ideal fit for a freelance role with Career.zycto. We look forward to reviewing your application and discovering how your expertise can contribute to creating unforgettable experiences for our clients. Click on the application link below to proceed.
