About Company
Bank of Kigali (BK) is Rwanda’s largest bank by assets, committed to fostering economic growth and financial inclusion across the nation. For over 50 years, BK has been at the forefront of financial innovation, offering a comprehensive suite of banking products and services to individuals, SMEs, and corporate clients. We pride ourselves on our deep community roots, customer-centric approach, and a dynamic work environment that encourages professional development and excellence. Joining BK means becoming part of a leading institution dedicated to empowering Rwanda’s future, one transaction at a time.
Job Description
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our vibrant team in Nyagatare. This full-time, on-site role is pivotal in ensuring the smooth and efficient operation of our branch, providing essential support to management and staff, and contributing to a positive work environment. As an Administrative Assistant, you will be the backbone of daily administrative functions, handling a diverse range of tasks that require excellent time management, communication, and problem-solving skills. You will play a crucial role in maintaining our high standards of service and operational excellence, directly impacting the productivity and success of our branch. This position is ideal for an individual who thrives in a fast-paced environment, possesses a strong sense of responsibility, and is eager to grow their career within a leading financial institution. Your contributions will directly support our mission to provide unparalleled banking services to our valued customers and enhance our presence within the Nyagatare community. We are looking for someone who can anticipate needs, manage multiple priorities with ease, and act as a reliable point of contact for internal and external stakeholders. If you are passionate about administration and eager to make a tangible impact, we encourage you to apply.
Key Responsibilities
- Manage and maintain executive schedules, including arranging appointments, meetings, and travel itineraries.
- Prepare and edit correspondence, communications, presentations, and other documents with high accuracy and professionalism.
- Organize and coordinate office operations and procedures to ensure organizational effectiveness and efficiency.
- Maintain an organized filing system, both physical and digital, ensuring easy retrieval of documents.
- Handle incoming and outgoing communications, including phone calls, emails, and postal mail, directing them to the appropriate personnel.
- Oversee office supply inventory, placing orders as needed and ensuring cost-effective purchasing.
- Assist in the preparation of reports, financial data, and other administrative tasks as assigned by management.
- Coordinate internal and external events, workshops, and meetings, including logistical arrangements and material preparation.
- Process invoices, expense reports, and other financial documents in compliance with company policies.
- Provide general administrative support to various departments and team members as required.
Required Skills
- Proven experience as an Administrative Assistant or in a similar administrative role (minimum 2 years).
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Excellent written and verbal communication skills in English and Kinyarwanda.
- Strong organizational and planning skills with meticulous attention to detail.
- Ability to prioritize tasks and manage time effectively in a dynamic environment.
- High level of discretion and confidentiality when handling sensitive information.
- Exceptional interpersonal skills and a professional demeanor.
Preferred Qualifications
- A diploma or degree in Business Administration, Office Management, or a related field.
- Experience working within the banking or financial services sector.
- Familiarity with office management systems and procedures.
- Problem-solving aptitude with a proactive and innovative approach.
Perks & Benefits
- Competitive salary and performance-based incentives.
- Comprehensive health insurance package.
- Opportunities for professional development and career advancement within Rwanda's leading bank.
- A supportive and collaborative work environment.
- Paid time off and public holidays.
- Employee wellness programs.
- Access to exclusive banking products and services.
How to Apply
Interested candidates are invited to click on the application link below to submit their application, including a detailed CV and cover letter, through the Bank of Kigali careers portal. Please ensure all required fields are completed accurately. Only shortlisted candidates will be contacted for an interview.