About Company
Imagine an organization where precision meets purpose, and every piece of documented research directly influences meaningful change. Career.zycto is that place. We are a dynamic force committed to advancing societal well-being through robust policy analysis, strategic advocacy, and the systematic dissemination of critical information. A Policy Research Documentation Officer will find an ideal home here, leveraging their meticulous skills to support initiatives that truly make a difference, contributing to a legacy of informed decision-making and community betterment within a highly collaborative environment.
Advertisement
Job Description
Career.zycto is seeking a highly organized and detail-oriented Policy Research Documentation Officer to join our dedicated team in Rosemont, Montreal. This pivotal role is central to our mission of driving evidence-based policy development and ensuring that our research findings are meticulously managed, easily accessible, and consistently accurate. As a Policy Research Documentation Officer, you will be the cornerstone of our information architecture, playing a critical role in standardizing documentation practices and maintaining the integrity of our extensive policy research library.
You will work closely with policy analysts, researchers, legal teams, and external partners, serving as the primary custodian of vital research documents, reports, legislative summaries, and policy briefs. Your expertise will ensure that all documentation adheres to established organizational standards, regulatory requirements, and best practices for data governance and intellectual property. This position requires a proactive individual who thrives in an environment where precision, clarity, and systematic organization are paramount, and where their work directly contributes to informed decision-making processes.
The Policy Research Documentation Officer will be instrumental in developing and implementing robust documentation protocols, enhancing our digital repositories, and fostering a culture of efficient knowledge sharing across the organization. This involves not only managing existing documentation but also actively contributing to the creation of new systems and tools that improve our ability to track, retrieve, and disseminate critical policy insights. Key tasks will include maintaining rigorous version control for evolving policy drafts, cataloging diverse data sets, ensuring the secure archiving of sensitive and confidential information, and preparing concise summaries or abstracts of complex reports for various audiences. Your ability to organize information logically and intuitively will be crucial for the success of our policy initiatives.
Advertisement
This is an exceptional opportunity for a professional passionate about public policy and information management to make a tangible impact. Your contributions will directly support our researchers in their analyses, enable our advocacy teams to present compelling cases, and ultimately help shape policies that contribute to a better society. We are looking for someone who is not just a document manager but a strategic partner in our research endeavors, dedicated to ensuring that every piece of information is a valuable, actionable asset, empowering our teams to respond effectively to societal challenges and opportunities. Join us and be a part of a team committed to excellence in policy research and its impactful documentation.
Key Responsibilities
- Develop, implement, and maintain comprehensive documentation standards and protocols for all policy research materials.
- Manage and organize a vast library of policy research documents, including reports, briefs, data sets, and legislative analyses.
- Ensure accuracy, completeness, and integrity of all documented information.
- Implement and oversee robust version control systems for evolving policy drafts and related documents.
- Collaborate with researchers and policy analysts to understand documentation needs and optimize information flow.
- Maintain and improve digital repositories and document management systems (DMS).
- Ensure compliance with data governance policies, intellectual property rights, and confidentiality agreements.
- Prepare summaries, abstracts, and metadata for research documents to facilitate quick retrieval and understanding.
- Provide training and support to staff on documentation best practices and system usage.
- Contribute to the strategic development of knowledge management initiatives.
- Archive sensitive and historical documents securely, adhering to retention policies.
Required Skills
- Proven experience in document management, information organization, or knowledge management.
- Proficiency with document management systems (DMS) and digital archiving tools.
- Exceptional organizational skills and meticulous attention to detail.
- Strong understanding of data governance principles and information security.
- Excellent written and verbal communication skills in English.
- Ability to work independently, manage multiple priorities, and meet deadlines.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Bachelor’s degree in Library Science, Information Management, Public Policy, Political Science, or a related field.
Preferred Qualifications
- Master’s degree in Library Science, Information Management, Public Policy, or a related field.
- Experience with specific legal or policy research databases (e.g., LexisNexis, Westlaw).
- Familiarity with public policy research methodologies and legislative processes.
- Project management experience in a documentation-focused role.
- Bilingualism (English and French) is highly desirable given the Montreal location.
Perks & Benefits
- Competitive salary and comprehensive benefits package.
- Generous paid time off, including vacation, sick leave, and holidays.
- Comprehensive health, dental, and vision insurance plans.
- Opportunities for professional development, training, and continuous learning.
- A collaborative, inclusive, and supportive work environment.
- Access to a modern office space in the vibrant Rosemont borough of Montreal.
- Employer-contributed retirement savings plan.
- Opportunities for career advancement within a growing organization.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and a cover letter detailing their relevant experience and interest in this role.
