About Company
Empowering individuals to shape the future of public service, Career.zycto prides itself on connecting dedicated professionals with impactful roles that drive community well-being and operational excellence. For a Civil Service Operations Assistant, Career.zycto offers a dynamic environment where your organizational skills and commitment to public good will be truly valued. Join a team that believes in the power of efficient administration to foster thriving communities in Laval and beyond. We are a pivotal partner in building strong government operations, ensuring every placement contributes to effective public service delivery.
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Job Description
Are you an exceptionally organized and detail-oriented individual eager to contribute to the efficient functioning of public services? Career.zycto is seeking a dedicated Civil Service Operations Assistant to join a crucial team in Laval, Montreal. In this vital role, you will be the backbone of daily administrative and operational tasks, ensuring smooth workflows and effective service delivery for our community. This is an unparalleled opportunity to immerse yourself in the world of public administration, supporting critical functions that directly impact the well-being and prosperity of local citizens.
As a Civil Service Operations Assistant, you will play a pivotal role in supporting various departments within the civil service framework. Your contributions will directly impact the efficiency and responsiveness of public programs, from managing critical documentation, preparing reports, and handling correspondence, to coordinating meetings, scheduling appointments, and assisting with project logistics. We are looking for someone who thrives in a structured environment, possesses excellent communication skills, both written and verbal, and is committed to upholding the highest standards of public service ethics and accountability. You will be instrumental in maintaining organized records and ensuring information is readily accessible to support decision-making processes.
This position offers a unique opportunity to gain invaluable hands-on experience in government operations, understand the intricacies of public administration, and contribute to initiatives that serve the citizens of Laval. You will work closely with senior staff, inter-departmental teams, and external stakeholders, providing comprehensive support that keeps essential services running seamlessly. The ideal candidate will be proactive, adaptable, and capable of managing multiple priorities in a fast-paced setting, often dealing with sensitive information with the utmost discretion. Your ability to anticipate needs and offer solutions will be highly valued.
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If you are passionate about contributing positively to your community, have a keen eye for detail, and are looking for a role where your organizational prowess can truly make a difference, we encourage you to apply. Career.zycto is committed to fostering an inclusive and supportive work environment where employees are empowered to grow and excel. Join us in our mission to facilitate impactful public service through meticulous operational support and dedicated administrative excellence. Your work here will directly contribute to creating a more efficient and responsive local government.
Key Responsibilities
- Provide comprehensive administrative support to various civil service departments and personnel.
- Manage and organize physical and electronic documentation, ensuring accuracy and accessibility.
- Schedule and coordinate meetings, prepare agendas, and record minutes for official proceedings.
- Assist with report generation, data entry, and maintenance of records in compliance with public sector standards.
- Handle incoming and outgoing correspondence, including emails, calls, and mail, with professionalism and discretion.
- Support project management tasks, tracking deadlines, and assisting with logistical arrangements.
- Facilitate communication between internal departments and external stakeholders as required.
Required Skills
- Proven administrative or operational support experience.
- Exceptional organizational and time management skills.
- Strong verbal and written communication abilities in English and French.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- High level of accuracy and attention to detail.
- Ability to maintain confidentiality and exercise discretion.
Preferred Qualifications
- Post-secondary education in Administration, Public Relations, or a related field.
- Previous experience within a government agency or public sector environment.
- Familiarity with public service protocols and administrative procedures.
- Experience with database management systems relevant to public administration.
Perks & Benefits
- Competitive annual salary and comprehensive benefits package.
- Defined contribution pension plan.
- Generous paid time off, including vacation and sick leave.
- Opportunities for professional development and continuous learning.
- Access to an employee assistance program.
- Supportive and collaborative work environment focused on public service.
- On-site parking and accessible public transportation options.
How to Apply
To apply for this rewarding opportunity, please click on the application link below and submit your resume and cover letter. We look forward to reviewing your application and exploring how your skills can contribute to our team.
