About Company
Career.zycto is a dynamic recruitment agency committed to connecting top talent with leading companies across various industries. We pride ourselves on fostering a collaborative and supportive work environment where every team member contributes to our collective success. Our innovative approach to recruitment combines cutting-edge technology with personalized human interaction, ensuring exceptional service for both clients and candidates. For an Office Manager, this means joining a fast-paced, people-centric organization where your organizational prowess directly impacts our efficiency and client satisfaction. You’ll be instrumental in shaping our daily operations.
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Job Description
Are you an impeccably organized and proactive professional with a passion for creating seamless operational environments? Career.zycto, a thriving recruitment agency based in Cheetham Hill, Manchester, is seeking a highly motivated and experienced Office Manager to oversee our daily operations and support our dynamic team. This pivotal role is more than just administration; it’s about being the backbone of our office, ensuring efficiency, fostering a positive work culture, and directly contributing to our continued growth and success.
In the fast-paced world of recruitment, the ability to manage multiple priorities, streamline processes, and anticipate needs is crucial. As our Office Manager, you will be instrumental in maintaining a productive and welcoming workspace that empowers our recruiters to focus on what they do best: connecting talent with opportunity. You will manage everything from facility maintenance and supplies to administrative support for our leadership team, playing a key part in onboarding new staff, and ensuring compliance with office policies. Your expertise will guarantee that our operations run smoothly, allowing us to deliver exceptional service to our clients and candidates without interruption. This is an exciting opportunity for someone who thrives in a busy environment, enjoys problem-solving, and is committed to fostering an organized and supportive workplace where every team member can excel.
Key Responsibilities
- Oversee general office operations, ensuring efficiency and compliance with company policies and procedures.
- Manage office supplies, equipment inventory, and coordinate with vendors for maintenance and services (e.g., cleaning, IT support, utilities).
- Coordinate and facilitate internal and external meetings, including room setup, catering arrangements, and technology support.
- Provide comprehensive administrative support to the leadership team, including scheduling, correspondence, and report preparation.
- Manage new employee onboarding logistics, including workspace setup, equipment allocation, and initial HR paperwork coordination.
- Maintain a welcoming, professional, and organized office environment, ensuring a positive first impression for visitors.
- Handle incoming and outgoing communications, including mail, emails, and phone calls, directing inquiries appropriately.
- Assist with basic HR administrative tasks, such as maintaining employee records and coordinating training sessions.
- Ensure health and safety regulations are adhered to within the office premises, conducting regular checks and updates.
- Manage office budget for supplies, amenities, and operational expenses, seeking cost-effective solutions.
- Implement and improve office procedures and systems for greater efficiency and effectiveness.
- Act as the primary point of contact for all office-related queries and issues.
Required Skills
- Proven experience as an Office Manager or in a similar administrative leadership role (minimum 4 years).
- Exceptional organizational and time management skills with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Strong verbal and written communication skills with a professional and approachable demeanor.
- Excellent interpersonal skills and the ability to build rapport with staff, clients, and vendors.
- Proactive problem-solver with a meticulous attention to detail.
- Ability to work independently and as part of a team in a fast-paced environment.
- Discretion and confidentiality when handling sensitive company and employee information.
- Demonstrated ability to manage multiple priorities and projects simultaneously.
Preferred Qualifications
- A degree or professional qualification in Business Administration, Office Management, or a related field.
- Experience working within a recruitment agency or similarly dynamic service-oriented industry.
- Knowledge of basic HR principles and practices, including onboarding processes.
- Familiarity with facility management and vendor negotiation best practices.
Perks & Benefits
- Competitive annual salary and performance-based bonuses.
- Generous holiday allowance.
- Comprehensive health and wellness benefits package.
- Opportunities for professional development and continuous learning.
- A collaborative, supportive, and vibrant office culture.
- Modern office space in Cheetham Hill with excellent transport links.
- Regular team social events and recognition programs.
- Company pension scheme contribution.
- Employee assistance program for personal and professional support.
How to Apply
Ready to make a significant impact? If you are a highly organized and proactive professional eager to contribute to a thriving recruitment environment, we encourage you to apply! Please click on the application link below to submit your resume and a cover letter outlining your relevant experience and why you are the ideal candidate for this role. We look forward to reviewing your application!
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