About Company
Are you an aspiring or experienced event planner seeking dynamic opportunities? Career.zycto connects exceptional talent with exciting projects, fostering growth and innovation across Jamaica’s vibrant event scene. We empower creative professionals, like yourself, to shape unforgettable experiences, from elegant weddings to impactful corporate functions. Joining our network means gaining access to a diverse portfolio of clients and the autonomy to bring your unique vision to life. At Career.zycto, we believe in cultivating environments where passion meets purpose, ensuring every event planner thrives.
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Job Description
This freelance role demands a meticulous and creative Event Planner to orchestrate seamless and memorable occasions for both wedding and corporate clientele. As a professional partnering with Career.zycto, you will be instrumental in transforming our clients’ visions into stunning realities, primarily serving the Papine, Kingston area and wider Jamaica. We are seeking an individual with a proven track record in full-cycle event management, from initial concept development and budget creation to vendor coordination, on-site execution, and post-event evaluation.
Your portfolio will span the spectrum of sophisticated weddings, requiring an understanding of bridal trends, cultural nuances, and personal touches that make each special day unique. Concurrently, you will manage corporate events, including conferences, product launches, galas, and team-building activities, demanding a keen eye for branding, logistical precision, and professional presentation. This is not just about planning; it’s about crafting experiences that resonate, leaving lasting impressions on guests and achieving our clients’ strategic objectives.
The ideal candidate will possess exceptional organizational skills, a flair for design, and the ability to thrive under pressure, managing multiple projects simultaneously with unwavering attention to detail. You’ll be expected to leverage your network of local vendors – caterers, decorators, photographers, musicians, and technical support – to secure the best services within budget. Strong communication and negotiation skills are paramount, as you will be the primary point of contact for clients, vendors, and event staff, ensuring all stakeholders are aligned and informed throughout the planning process.
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This freelance opportunity offers flexibility and the chance to build a diverse professional portfolio while working with a supportive recruitment partner. If you are passionate about event planning, possess an entrepreneurial spirit, and are ready to elevate the standard of events in Jamaica, we encourage you to apply. We are looking for someone who is not only a planner but a true visionary, capable of foreseeing challenges and proactively implementing solutions to guarantee success. Your ability to think creatively, solve problems on the fly, and maintain a calm demeanor will be key to excelling in this dynamic role.
Key Responsibilities
- Consult with clients to understand event objectives, scope, and budget for weddings and corporate functions.
- Develop comprehensive event proposals, including themes, concepts, timelines, and detailed budgets.
- Source, negotiate, and manage relationships with vendors (caterers, venues, florists, photographers, entertainment, A/V, etc.).
- Create detailed event timelines, production schedules, and floor plans.
- Manage event registration, guest lists, and seating arrangements as needed.
- Oversee on-site event setup, execution, and breakdown, ensuring smooth operations.
- Act as the primary point of contact for clients and vendors before, during, and after events.
- Conduct post-event evaluations, gather feedback, and analyze event success against objectives.
- Maintain accurate records of event details, contracts, and financial transactions.
- Identify and mitigate potential risks and challenges during event planning and execution.
Required Skills
- Proven experience in full-cycle event planning for both wedding and corporate events.
- Exceptional organizational and project management abilities.
- Strong vendor negotiation and relationship management skills.
- Excellent written and verbal communication skills.
- Proficiency in budget management and financial tracking.
- Creative thinking and an eye for design and aesthetics.
- Ability to work independently and manage multiple projects concurrently.
- Problem-solving and decision-making capabilities under pressure.
- Proficiency with event management software and Microsoft Office Suite (Word, Excel, PowerPoint).
- Valid driver's license and access to reliable transportation.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
- Certification in Event Management (e.g., CMP – Certified Meeting Professional).
- Extensive network of local Jamaican vendors and venues.
- Experience with digital marketing and social media promotion for events.
- Fluency in an additional language.
- Portfolio showcasing successful past wedding and corporate events.
Perks & Benefits
- Flexible work schedule and autonomy over projects.
- Opportunity to build a diverse and impressive professional portfolio.
- Access to a broad network of clients through Career.zycto.
- Competitive project-based compensation.
- Supportive partnership with a recruitment firm dedicated to your success.
- Professional development resources and industry insights.
- Chance to shape memorable experiences across various sectors.
How to Apply
Interested candidates are invited to submit their detailed resume, a cover letter outlining their experience in both wedding and corporate event planning, and a portfolio showcasing past successful events. Please click on the application link below to apply directly.
