About Company
Are you an event planner with a passion for creating unforgettable experiences? Career.zycto is rapidly establishing itself as a premier talent connector, linking exceptional professionals with exciting project opportunities across Jamaica. We pride ourselves on fostering an environment where creativity thrives and independent professionals are empowered to excel. Join a dynamic network dedicated to delivering outstanding results, where your expertise in crafting memorable weddings and impactful corporate events will be highly valued. We believe in building strong, lasting relationships with our freelance partners, supporting your journey to professional success and fulfillment.
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Job Description
This freelance role demands a unique blend of creativity, meticulous planning, and flawless execution. The freelance Event Planner at Career.zycto will be instrumental in conceptualizing, organizing, and delivering a diverse portfolio of events, ranging from intimate, dream weddings to large-scale, high-profile corporate functions. You will be the visionary behind each occasion, transforming client aspirations into tangible, awe-inspiring realities. This isn’t just about managing logistics; it’s about crafting an immersive experience that leaves a lasting impression, reflecting the unique vision and objectives of each client.
You will be responsible for the end-to-end event lifecycle. From the initial client consultation where you’ll grasp their vision, budget, and expectations, to the detailed proposal development, vendor negotiations, timeline creation, and on-site coordination – every step requires your expert touch. Success in this role hinges on your ability to balance artistic flair with pragmatic project management. You’ll need to demonstrate exceptional communication skills, confidently liaising with clients, venues, caterers, decorators, entertainment providers, and other essential vendors to ensure seamless integration and execution.
For wedding events, your empathy and attention to personal details will be paramount, guiding couples through one of the most significant days of their lives with grace and precision. For corporate events, your strategic acumen will come into play, aligning event objectives with overall business goals, brand messaging, and target audience engagement. Whether it’s a product launch, a conference, a gala dinner, or a team-building retreat, you’ll ensure every element contributes to a professional, impactful, and memorable outcome.
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This freelance position offers unparalleled flexibility, allowing you to manage your own schedule and portfolio of projects. You’ll operate as an an independent contractor, leveraging Career.zycto’s network and resources to secure diverse and challenging engagements. We seek a self-starter who thrives on autonomy, possesses an unyielding commitment to excellence, and is eager to build a reputation for delivering extraordinary events in Coopers Hill, St. Andrew, and beyond. If you’re ready to bring your expertise to a platform that values innovation and client satisfaction above all else, we invite you to connect with us.
Key Responsibilities
- Conduct initial client consultations to understand event scope, vision, budget, and specific requirements for weddings and corporate functions.
- Develop comprehensive event proposals, including detailed concepts, mood boards, budget breakdowns, and timelines.
- Source, negotiate with, and manage a diverse range of vendors (venues, caterers, florists, photographers, entertainers, AV specialists, etc.).
- Create and manage event budgets, ensuring all financial targets are met and providing transparent reporting to clients.
- Design event layouts, themes, and décor concepts, ensuring they align with client branding or personal style.
- Oversee all logistical aspects, including permits, insurance, transportation, setup, and breakdown.
- Develop detailed event schedules and run-of-show documents for seamless execution.
- Provide on-site management and coordination on event days, acting as the primary point of contact for clients and vendors.
- Manage client communications effectively, providing regular updates and promptly addressing any concerns.
- Conduct post-event evaluations, gathering feedback and identifying areas for improvement.
Required Skills
- Proven experience in event planning and coordination, specifically with both wedding and corporate events.
- Exceptional organizational and time management skills.
- Strong vendor management and negotiation abilities.
- Proficiency in budget management and financial oversight.
- Excellent interpersonal and client communication skills.
- Creative vision with an eye for detail and aesthetics.
- Ability to work independently and manage multiple projects simultaneously.
- Problem-solving aptitude and ability to remain calm under pressure.
- Familiarity with event planning software and tools.
Preferred Qualifications
- Bachelor’s degree in Hospitality Management, Marketing, Communications, or a related field.
- Certification in Event Management (e.g., CSEP, CMP).
- Established network of local vendors and venues in St. Andrew, Jamaica.
- Experience with digital event platforms for virtual or hybrid events.
- Portfolio showcasing successful wedding and corporate events.
Perks & Benefits
- Flexible work schedule and autonomy in managing your project load.
- Opportunity to work on diverse and exciting projects.
- Access to Career.zycto's network of clients and resources.
- Professional growth and reputation building opportunities.
- Competitive project-based compensation.
- Supportive network for freelance professionals.
How to Apply
Interested candidates are invited to submit their comprehensive resume, a cover letter highlighting their experience in both wedding and corporate event planning, and a portfolio (if available) demonstrating previous successful events. Please click on the application link below to proceed with your submission.
