About Company
Welch LLP is a leading independent accounting and advisory firm with a rich history of serving clients across Eastern Ontario and Quebec for over a century. With multiple offices and a dedicated team, we are committed to providing a full range of accounting, assurance, tax, and advisory services to businesses, not-for-profit organizations, and individuals. At Welch LLP, we believe in fostering a supportive, inclusive, and growth-oriented environment for our team members. We embrace technology and innovative solutions to deliver exceptional client service and empower our employees to achieve their full potential, whether working from our offices or remotely. Join a firm that values integrity, expertise, and community engagement, where your contributions make a real difference.
Job Description
Welch LLP is seeking a highly organized, detail-oriented, and self-motivated Remote Audit Documentation Assistant to join our dynamic team. This is an exciting opportunity for an individual passionate about precision and efficiency, looking to contribute to a leading independent accounting and advisory firm from the comfort of their home office. In this crucial remote role, you will play a vital part in supporting our audit professionals by meticulously managing, organizing, and maintaining all audit-related documentation. Your expertise will ensure the seamless flow of information, adherence to regulatory standards, and overall operational excellence within our audit department.
We value proactive individuals who thrive in a virtual environment, possess exceptional communication skills, and are dedicated to upholding the highest standards of data integrity and confidentiality. This role is perfect for someone who excels at administrative tasks, has a strong understanding of document management best practices, and can adapt quickly to evolving digital tools and processes. You will be instrumental in maintaining the integrity and accessibility of our audit files, ensuring all documents are accurately classified, stored, and retrieved as needed. The successful candidate will work collaboratively with various audit teams, providing essential support that directly impacts the efficiency and compliance of our audit engagements. This includes preparing and organizing working papers, client correspondence, and other relevant records, ensuring everything is properly indexed and cross-referenced. You will also be responsible for maintaining our digital filing systems, performing regular quality checks on documentation, and assisting with the compilation of final audit reports. While working remotely, you will be an integral part of our team, participating in virtual meetings and collaborating through various digital platforms. We are looking for someone who takes initiative, has a methodical approach to tasks, and is committed to continuous improvement in documentation processes. Furthermore, this position requires a keen understanding of the sensitive nature of financial documents and strict adherence to confidentiality protocols. Your ability to manage multiple tasks, prioritize effectively, and work autonomously will be key to your success. If you are a meticulous professional with a keen eye for detail and a desire to contribute meaningfully to a collaborative remote team, we encourage you to apply and help us continue delivering exceptional service to our clients while furthering your career in a supportive and forward-thinking environment where your contributions are valued and recognized.
Key Responsibilities
- Manage and organize audit documentation, including working papers, correspondence, and client data, ensuring accuracy and completeness.
- Maintain and update digital filing systems, ensuring all documents are properly indexed, categorized, and easily retrievable.
- Perform quality control checks on documentation to ensure compliance with firm standards and regulatory requirements.
- Assist audit teams with the preparation and compilation of audit reports and other required deliverables.
- Ensure strict confidentiality and security of all client and firm-related information.
- Communicate effectively with audit professionals to clarify documentation needs and provide timely support.
- Identify and suggest improvements for documentation processes and workflows.
- Support the transition and adoption of new documentation tools and technologies.
- Participate in virtual team meetings and contribute to a positive remote working environment.
Required Skills
- Proven experience in administrative support or document management roles (minimum 1 year)
- Exceptional organizational skills and meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat.
- Strong written and verbal communication skills.
- Ability to work independently and manage time effectively in a remote setting.
- High level of integrity and ability to maintain strict confidentiality.
- Basic understanding of accounting principles or financial documentation.
Preferred Qualifications
- Post-secondary education in Business Administration, Accounting, or a related field.
- Experience with document management systems (DMS) or audit software.
- Previous experience working in an accounting firm or financial services environment.
- Familiarity with audit processes and terminology.
Perks & Benefits
- Competitive salary and performance incentives.
- Comprehensive health and dental benefits package.
- Generous paid time off and holidays.
- Flexible remote work environment.
- Opportunities for professional development and continuous learning.
- Supportive and collaborative team culture.
- Access to modern technology and resources for remote work.
- Employee assistance program (EAP).
How to Apply
Interested candidates are invited to click the application link below to submit their resume and cover letter. Please ensure your application highlights your experience with documentation management, attention to detail, and your ability to thrive in a remote work setting.