About Company
At Career.zycto, we believe in fostering environments where talent thrives and aspirations are met. We’re a dynamic firm dedicated to connecting professionals with their ideal career paths, championing growth and innovation within the industry. An Administrative Assistant plays a pivotal role in maintaining our smooth operations, ensuring every visitor and call receives a warm, efficient welcome. Your organizational prowess will be crucial in supporting our mission, making Career.zycto an excellent place for someone seeking impact and professional development.
Advertisement
Job Description
Are you a highly organized, detail-oriented individual with a passion for creating positive first impressions? Career.zycto is seeking a vibrant and proactive Administrative Assistant to manage our front desk operations in North Miami, Florida. This isn’t just a receptionist role; it’s a critical position that serves as the welcoming face and organizational backbone of our dynamic office. You will be the first point of contact for clients, candidates, and partners, playing a pivotal role in ensuring a seamless and professional experience for everyone who interacts with our firm.
As our Administrative Assistant – Front Desk, you will be instrumental in maintaining an efficient and inviting office environment. Your daily tasks will range from managing incoming communications and scheduling to supporting various administrative functions that keep our operations running smoothly. We’re looking for someone who thrives in a fast-paced setting, possesses exceptional interpersonal skills, and has a knack for anticipating needs before they arise. This role offers the opportunity to be at the heart of our company’s success, contributing directly to our reputation for excellence and client satisfaction. If you are eager to apply your administrative expertise in a role that offers both challenge and reward, and you’re ready to grow with a company that values its people, we encourage you to apply.
Key Responsibilities
- Greet and welcome clients, candidates, and visitors with a warm, professional demeanor, directing them to the appropriate person or office.
- Manage incoming and outgoing phone calls, emails, and mail, ensuring timely and accurate communication.
- Maintain a tidy and organized reception area and common office spaces, reflecting our professional standards.
- Schedule and coordinate appointments, meetings, and conference room bookings for staff.
- Assist with office supply inventory management, ordering, and restocking as needed.
- Provide administrative support to various departments, including data entry, document preparation, and filing.
- Handle confidential information with discretion and professionalism.
- Assist in the coordination of company events, presentations, or special projects as required.
- Manage basic office equipment, ensuring functionality and troubleshooting minor issues.
Required Skills
- Proven experience in an administrative or front desk role (2+ years).
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and time management abilities.
- Exceptional customer service orientation and interpersonal skills.
- Ability to multitask and prioritize in a fast-paced environment.
- High level of attention to detail and accuracy.
- Professional appearance and demeanor.
Preferred Qualifications
- Associate's degree or equivalent vocational training.
- Experience with office management software or CRM systems.
- Bilingual proficiency (English and Spanish) is a plus.
- Previous experience in the recruitment or professional services industry.
Perks & Benefits
- Competitive salary and benefits package.
- Comprehensive health, dental, and vision insurance.
- Paid time off and company holidays.
- Opportunities for professional development and growth.
- A supportive and collaborative work environment.
- Retirement savings plan.
- Complimentary snacks and beverages.
- Team-building events and social activities.
How to Apply
Interested candidates are invited to submit their resume and a cover letter by clicking the application link below. We look forward to reviewing your qualifications and discovering how your skills can contribute to the Career.zycto team.
Advertisement
