About Company
Career.zycto is at the forefront of connecting passionate professionals with organizations dedicated to making a tangible difference worldwide. For a highly motivated Nonprofit Operations specialist, this means stepping into a role where your strategic contributions directly amplify societal impact. We cultivate an environment that celebrates innovative problem-solving, meticulous execution, and a shared commitment to excellence. Your journey with us will involve optimizing critical operational frameworks, ensuring the seamless function of mission-driven initiatives. Join a team where your organizational prowess is not just valued, but essential to fostering positive change.
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Job Description
Career.zycto is seeking a dedicated and experienced Nonprofit Operations professional to join a vibrant team in Katong, Singapore. This full-time role is crucial for ensuring the smooth and efficient functioning of all operational aspects within a dynamic nonprofit setting. The successful candidate will be the backbone of our organizational efficiency, responsible for overseeing a broad spectrum of administrative, financial, human resources, and logistical functions. You will play a pivotal role in streamlining processes, managing resources effectively, and supporting our mission to achieve maximum impact.
In this position, you will be instrumental in developing and implementing operational strategies that align with our strategic objectives and mission. This includes everything from meticulous budget management and financial reporting to ensuring compliance with local regulations and international best practices for nonprofit governance. You will act as a key liaison across different departments, fostering collaboration and ensuring that all teams have the resources and support needed to thrive. Your expertise will also extend to managing vendor relationships, optimizing IT systems, and enhancing internal communication protocols to build a more cohesive and productive work environment.
We are looking for someone with a proactive approach, exceptional organizational skills, and a proven track record in operations management, ideally within the nonprofit sector. Your ability to anticipate needs, troubleshoot challenges, and implement sustainable solutions will be highly valued. This role offers a unique opportunity to directly contribute to the efficacy and reach of impactful programs, working alongside a passionate group committed to positive social change. If you are a detail-oriented leader who thrives in a fast-paced environment and is driven by a desire to make a difference, we encourage you to apply and help us elevate our operational excellence.
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Key Responsibilities
- Oversee daily administrative operations, ensuring efficiency and adherence to organizational policies.
- Manage organizational budgets, financial reporting, and compliance with grant requirements and accounting standards.
- Develop, implement, and refine operational policies and procedures to optimize workflows and resource allocation.
- Coordinate human resources functions, including recruitment support, onboarding, and maintaining personnel records.
- Manage IT infrastructure and systems, ensuring reliability, data security, and user support.
- Negotiate and manage vendor contracts, procurement processes, and facility maintenance.
- Ensure organizational compliance with all relevant local laws, regulations, and reporting requirements.
- Support strategic planning initiatives by providing operational insights and data analysis.
- Facilitate internal communications and cross-departmental collaboration to foster a cohesive work environment.
- Identify opportunities for operational improvements and lead implementation of new initiatives.
Required Skills
- Proven experience in operations management, preferably within a nonprofit or social enterprise.
- Strong financial acumen, including budgeting, financial reporting, and grant compliance.
- Exceptional organizational skills and attention to detail.
- Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace).
- Excellent written and verbal communication skills.
- Ability to manage multiple projects and priorities in a fast-paced environment.
- Strong problem-solving and decision-making abilities.
- Bachelor's degree in Business Administration, Nonprofit Management, Public Administration, or a related field.
Preferred Qualifications
- Master’s degree in a relevant field.
- Experience with nonprofit CRM and accounting software (e.g., Salesforce, QuickBooks Online).
- Knowledge of Singaporean charity laws and regulatory frameworks.
- Certifications in project management (e.g., PMP) or operations management.
- Experience in human resources administration.
Perks & Benefits
- Competitive annual salary and comprehensive benefits package.
- Generous paid time off and public holidays.
- Opportunities for professional development and continuous learning.
- Health and wellness programs.
- Vibrant and inclusive work culture dedicated to making a positive impact.
- Modern office facilities in the accessible Katong area.
How to Apply
Interested candidates are encouraged to submit their resume and a compelling cover letter outlining their experience and suitability for this role. Please click on the application link below to apply for the job.
