About Company
Career.zycto is at the forefront of connecting top talent with groundbreaking opportunities across diverse industries. We believe in fostering environments where innovation thrives and individual contributions are celebrated. For an Event Coordinator, this means being part of a team that values creativity, precision, and seamless execution. You’ll contribute directly to shaping our brand presence and enhancing candidate and client experiences through memorable events. Join us in building a future where every event opens a door to new possibilities. Our dynamic culture supports growth and provides the resources to turn visionary ideas into reality.
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Job Description
Are you a detail-oriented, creative, and highly organized individual with a passion for bringing ideas to life? Career.zycto is seeking a dynamic Part-Time Event Coordinator to join our vibrant team in Flingern, Düsseldorf. In this pivotal role, you will be instrumental in planning, executing, and overseeing a diverse range of events designed to enhance our brand, engage our community, and support our recruitment initiatives. From intimate workshops and industry meet-ups to larger career fairs and internal team celebrations, your contributions will directly impact our outreach and employer branding efforts.
As an Event Coordinator, you will be the driving force behind creating seamless and impactful experiences. This is more than just logistics; it’s about crafting an atmosphere that resonates with attendees, whether they are potential candidates, valued clients, or our dedicated team members. You will work closely with various departments, including Marketing, HR, and Sales, to understand event objectives, develop compelling themes, and ensure all elements align with Career.zycto’s strategic goals and values.
Your day-to-day could involve researching suitable venues, negotiating with vendors, managing budgets, and coordinating promotional activities. We’re looking for someone who thrives in a fast-paced environment, can juggle multiple priorities with ease, and possesses an impeccable eye for detail. You’ll be responsible for everything from initial concept development and comprehensive project timelines to on-site event management and post-event analysis. This role offers a unique opportunity to apply your organizational prowess and creative flair in a company dedicated to shaping careers and fostering professional growth.
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We value individuals who can take initiative, problem-solve on the fly, and maintain composure under pressure. If you are passionate about creating memorable experiences, have a knack for meticulous planning, and are eager to contribute to a company that makes a real difference in people’s professional lives, we encourage you to apply. This part-time position offers flexibility while allowing you to be an integral part of our team’s success, directly impacting how Career.zycto connects with the talent market and celebrates its internal culture. Join us and help us create events that inspire, connect, and elevate our brand presence.
Key Responsibilities
- Plan and execute various internal and external events (e.g., career fairs, workshops, networking events, internal team gatherings).
- Manage event logistics, including venue selection, vendor negotiation, catering, audiovisual needs, and material preparation.
- Develop and manage event budgets, ensuring cost-effective solutions without compromising quality.
- Create detailed project timelines and ensure all deadlines are met.
- Coordinate with marketing team for promotional activities and materials.
- Oversee on-site event setup, execution, and breakdown.
- Gather and analyze post-event feedback to identify areas for improvement.
- Maintain relationships with vendors, partners, and internal stakeholders.
- Ensure all events comply with safety regulations and company policies.
Required Skills
- Proven experience in event coordination or management (minimum 1.5 years).
- Excellent organizational and project management skills.
- Strong communication and interpersonal abilities.
- Proficiency in event management software and Microsoft Office Suite.
- Ability to manage multiple projects simultaneously under tight deadlines.
- Budget management experience.
- Fluency in English and German (written and spoken).
- Problem-solving attitude and ability to adapt to unforeseen circumstances.
Preferred Qualifications
- Bachelor's degree in Marketing, Communications, Hospitality Management, or related field.
- Experience with virtual event platforms.
- Knowledge of the recruitment or HR industry.
- Creativity in event conceptualization and theme development.
- Network of local Düsseldorf vendors and venues.
Perks & Benefits
- Flexible part-time working hours.
- Opportunity to work in a dynamic and supportive team environment.
- Professional development and growth opportunities.
- Contribution to high-impact events that shape company culture and brand.
- Centrally located office in Flingern, Düsseldorf, with good public transport access.
- Competitive hourly wage.
How to Apply
To apply for this exciting Part-Time Event Coordinator position, please click on the application link below. We look forward to reviewing your application!
