About Company
Empowering career journeys and streamlining organizational success is at the core of Career.zycto. We are a dynamic and forward-thinking consultancy, committed to connecting top talent with groundbreaking opportunities across diverse industries. We pride ourselves on fostering an environment where innovation thrives, and every team member plays a crucial role in our collective impact. For an Operations Assistant, Career.zycto offers a vibrant, supportive setting to hone your organizational skills, implement efficient processes, and directly contribute to the smooth execution of our vital recruitment and consulting workflows, making a tangible difference daily.
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Job Description
Are you a highly organized, detail-oriented individual with a passion for optimizing processes and ensuring seamless operational flow? Career.zycto is seeking a dedicated Operations Assistant with a strong focus on workflow support to join our growing team in Donholm, Nairobi. This pivotal role is perfect for someone eager to be at the heart of our operations, ensuring that our internal systems and client-facing processes run with unparalleled efficiency and precision.
As our Operations Assistant, you will be instrumental in maintaining the organizational backbone of Career.zycto. You’ll be the go-to person for keeping our projects on track, streamlining communication, and implementing best practices that enhance productivity across the board. This isn’t just an administrative role; it’s an opportunity to become a key player in our success, directly impacting how we serve our clients and support our candidates. We’re looking for someone who can anticipate needs, solve problems proactively, and contribute to a positive and productive work environment.
Your day-to-day will involve a diverse range of tasks, from managing data and coordinating schedules to supporting project execution and ensuring compliance with operational guidelines. You’ll work closely with various departments, providing essential support that allows our teams to focus on their core objectives. The ideal candidate will possess excellent communication skills, a meticulous approach to tasks, and the ability to thrive in a fast-paced, collaborative setting. If you’re ready to take on a challenge where your contributions are valued and your growth is supported, we encourage you to apply and become a vital part of the Career.zycto story.
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Key Responsibilities
- Manage and maintain operational workflows, ensuring timely completion of tasks and projects.
- Coordinate internal and external communications, scheduling meetings and managing correspondence.
- Organize and maintain digital and physical files, ensuring accuracy and accessibility of information.
- Support the preparation of reports, presentations, and other operational documents.
- Assist in the onboarding and offboarding processes for new team members.
- Monitor inventory levels of office supplies and place orders as needed.
- Identify areas for process improvement and propose efficiency enhancements.
- Provide administrative support to various departments as required.
- Ensure compliance with company policies and operational procedures.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational and time management skills
- Excellent verbal and written communication abilities
- High level of attention to detail and accuracy
- Ability to multitask and prioritize effectively in a dynamic environment
- Problem-solving aptitude and proactive approach
Preferred Qualifications
- Bachelor's degree in Business Administration, Office Management, or a related field
- Experience with CRM software or project management tools
- Familiarity with recruitment or HR operational processes
Perks & Benefits
- Competitive salary and benefits package
- Opportunities for professional development and career growth
- A supportive and collaborative work environment
- Access to ongoing training and upskilling programs
- Health and wellness programs
- Paid time off and public holidays
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your resume highlights your relevant experience in operations support and workflow management. We look forward to reviewing your application and potentially welcoming you to the Career.zycto team!
