About Company
Career.zycto is dedicated to fostering growth and efficiency within the education sector, connecting exceptional talent with inspiring opportunities. Joining our team means becoming part of an environment where your administrative prowess directly contributes to a nurturing learning atmosphere. We value proactive individuals eager to make a tangible difference in the day-to-day operations of a thriving school community. Career.zycto champions supportive workplaces where your skills are recognized and developed, making it an ideal environment for a dedicated administrative professional.
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Job Description
Join a vibrant educational community in Maitama, Abuja, as a Part-Time School Admin Assistant with Career.zycto. We are seeking a highly organized, enthusiastic, and detail-oriented individual to provide crucial administrative support to our school operations. This role is perfect for someone who thrives in a dynamic environment, enjoys interacting with students, parents, and staff, and is passionate about contributing to a positive learning experience. As a vital member of our team, you will be the first point of contact for many, ensuring smooth daily operations and a welcoming atmosphere for everyone who enters our premises. This part-time position offers flexibility while allowing you to make a significant impact.
You will play a pivotal role in maintaining the efficiency of the school office, managing communications, and assisting with various logistical tasks. From handling inquiries and managing schedules to organizing records and supporting school events, your contributions will directly support our educators and students. We are looking for someone who can seamlessly manage multiple tasks, demonstrates excellent communication skills, and possesses a keen eye for detail. This is an incredible opportunity to work within a supportive team, where your dedication helps shape the educational journey of young minds.
Career.zycto is committed to sourcing individuals who are not just skilled but also share our client’s vision for educational excellence and community engagement. The successful candidate will be a proactive problem-solver, capable of working independently and collaboratively. You will be instrumental in ensuring that the administrative backbone of the school functions flawlessly, allowing teachers to focus on teaching and students to focus on learning. Your organizational skills will be key to managing school records, student information systems, and various correspondence. You will also assist with preparing materials for meetings, presentations, and events, ensuring that everything runs without a hitch. This role demands a high level of discretion, professionalism, and the ability to handle sensitive information with integrity. The ideal candidate will be adept at using office software, eager to learn new systems, and proactive in identifying areas for administrative improvement.
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We are looking for someone who understands the unique rhythm of a school environment and can adapt quickly to changing priorities. Whether it’s assisting a parent, guiding a visitor, or supporting a teacher with resources, your friendly and efficient approach will be highly valued. This position offers a chance to contribute to a vibrant school culture, interact with a diverse community, and gain valuable experience in educational administration. If you are looking for a part-time role that offers purpose, challenges, and growth within a reputable educational setting, we encourage you to apply.
Key Responsibilities
- Serve as the primary point of contact for students, parents, staff, and visitors, providing a warm and professional welcome.
- Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate departments or individuals.
- Assist with student registration, record-keeping, and maintaining accurate student information systems.
- Schedule appointments, meetings, and manage calendars for school administration and staff.
- Prepare and distribute official documents, reports, newsletters, and other school communications.
- Maintain organized filing systems, both physical and digital, ensuring data security and confidentiality.
- Support the planning and execution of school events, activities, and parent-teacher conferences.
- Manage office supplies inventory, place orders, and ensure the office is well-equipped.
- Process invoices, petty cash, and assist with basic financial record-keeping.
- Provide general administrative support to teachers and other school personnel as needed.
Required Skills
- Proven experience in an administrative or office support role, preferably in an educational setting.
- Excellent verbal and written communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational skills and ability to manage multiple tasks efficiently.
- High level of attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Customer service-oriented approach with a friendly and professional demeanor.
Preferred Qualifications
- Diploma or Bachelor’s degree in Business Administration, Education, or a related field.
- Familiarity with school management software (e.g., SIMS, Gradelink).
- Experience working in a fast-paced school environment.
- Ability to work independently and as part of a team.
Perks & Benefits
- Competitive part-time salary.
- Opportunity to work in a supportive and collaborative educational environment.
- Flexible working hours tailored to a part-time schedule.
- Chance to make a significant impact on student and staff well-being.
- Professional development opportunities.
- Positive and engaging workplace culture.
How to Apply
Interested candidates are invited to submit their application, including a resume and a cover letter detailing their relevant experience and why they are a good fit for this role. Please click on the link below to apply for the job.
