About Company
ADT Security Services is a leading provider of security, automation, and smart home solutions for homes and businesses in the United States and Canada. With a history spanning over 145 years, ADT is dedicated to protecting what matters most to its customers, offering innovative products and services that deliver peace of mind. We are a company driven by innovation, customer focus, and a strong sense of community, fostering an inclusive environment where every team member can thrive and contribute to our mission of safety and security.
Job Description
Are you an exceptionally organized, proactive, and detail-oriented professional with a passion for supporting high-level executives from the comfort of your home? ADT Security Services is seeking a highly skilled Remote Executive Support professional to join our dynamic team. This pivotal role offers the flexibility of remote work, allowing you to contribute your expertise from anywhere, while providing critical administrative and strategic support to senior leadership across various departments within our expansive organization. As a Remote Executive Support team member, you will be the backbone of our executives’ efficiency, managing complex calendars, coordinating intricate domestic and international travel arrangements, preparing comprehensive reports and presentations, and handling sensitive information with the utmost discretion and professionalism.
You will be instrumental in ensuring seamless operations, anticipating needs before they arise, and proactively addressing challenges, all while maintaining clear and consistent communication across various departments and time zones. This is more than just an administrative role; it’s an opportunity to become a trusted partner to our leadership, influencing productivity and facilitating strategic initiatives that drive our mission forward. We are looking for someone who thrives in a fast-paced, virtual environment, possesses impeccable judgment, and can juggle multiple priorities with grace and precision. Leveraging modern communication and collaboration tools, you will orchestrate meetings, manage correspondence, and act as a critical liaison, ensuring executives are well-prepared and their time is optimally utilized.
If you are a self-starter with a knack for problem-solving, an unwavering commitment to excellence, and a proven track record in executive support, we invite you to help shape the future of security and smart home solutions with ADT. This role demands a high degree of autonomy, reliability, and technical proficiency, making it ideal for a candidate who is comfortable working independently while remaining fully integrated with a broader team. Your contributions will directly impact our operational effectiveness, support our strategic goals, and ultimately help ADT continue to deliver peace of mind to millions of customers. Join a company that values innovation, integrity, and the well-being of its employees, offering a supportive and collaborative remote culture, comprehensive benefits, and ample opportunities for professional growth within an industry leader.
Key Responsibilities
- Proactively manage complex calendars, scheduling meetings, appointments, and conferences across various time zones.
- Coordinate extensive domestic and international travel logistics, including flights, accommodation, ground transportation, and detailed itineraries.
- Prepare and edit correspondence, communications, presentations, and other documents for senior leadership.
- Organize and facilitate virtual meetings, including setting agendas, distributing materials, taking minutes, and tracking action items.
- Conduct research, compile data, and prepare reports and summaries as needed.
- Process expense reports and manage invoices, ensuring compliance with company policies.
- Handle confidential information and sensitive matters with discretion and professionalism.
- Act as a primary point of contact and liaison between executives and internal/external stakeholders.
- Anticipate executive needs and proactively identify solutions or resources to support them.
- Maintain an organized system of electronic and physical files.
- Assist with special projects and initiatives as assigned.
Required Skills
- Minimum of 5 years of executive administrative support experience, preferably in a remote capacity.
- Exceptional proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
- Strong organizational and time management skills with the ability to prioritize effectively in a dynamic environment.
- Outstanding written and verbal communication skills.
- High level of discretion and ability to handle confidential information with integrity.
- Proven ability to work independently with minimal supervision and exercise sound judgment.
- Experience with virtual collaboration tools and technologies.
- Demonstrated problem-solving capabilities and a proactive approach to task management.
Preferred Qualifications
- Bachelor's degree in Business Administration or related field.
- Experience supporting C-level executives or multiple senior leaders simultaneously.
- Familiarity with project management software (e.g., Asana, Trello) or CRM systems.
- Previous experience in the security or technology industry.
- Ability to adapt to changing priorities and workflows seamlessly.
- Certification in administrative professional training.
Perks & Benefits
- Competitive salary and comprehensive benefits package.
- Flexible "Work from Anywhere" remote work model.
- Medical, Dental, and Vision insurance options.
- 401(k) with company match.
- Paid time off and company holidays.
- Opportunities for professional development and career advancement.
- Employee discount programs on ADT products and services.
- Supportive and inclusive company culture.
- Access to modern collaboration tools and technology.
How to Apply
To apply for this exciting opportunity, please click on the application link below. Ensure your resume and cover letter highlight your relevant executive support experience and ability to thrive in a remote work environment. We look forward to reviewing your application!