About Company
Join Career.zycto, where your organizational prowess and keen eye for detail will be celebrated and put to impactful use every day. As a dynamic and rapidly evolving firm, we understand that a robust administrative backbone is crucial to our success. We pride ourselves on fostering a supportive and professional environment where administrative office assistants are empowered to streamline operations, enhance communication, and contribute directly to our collaborative goals. This role offers the perfect platform for an assistant to thrive, grow, and become an indispensable part of a forward-thinking team committed to excellence and mutual respect.
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Job Description
Career.zycto is actively seeking a highly organized, proactive, and detail-oriented Administrative Office Assistant to join our vibrant team in GRA Phase 1, Port Harcourt. This is a pivotal role that ensures the smooth and efficient operation of our office, providing comprehensive administrative support across various departments. You will be the central point of contact for internal and external stakeholders, managing day-to-day office functions, and contributing significantly to our productive work environment. We are looking for an individual who thrives in a fast-paced setting, possesses exceptional communication skills, and is adept at multitasking with a professional demeanor.
If you are passionate about creating an organized and supportive workspace, eager to take initiative, and looking for an opportunity to grow within a company that values its administrative backbone, then we encourage you to apply. This role offers more than just tasks; it offers the chance to be an integral part of our operational success, influencing efficiency and enhancing team collaboration daily. Your contributions will directly support our mission and help maintain our high standards of professionalism. This position is ideal for someone ready to apply their skills in a challenging yet rewarding environment, taking ownership of their responsibilities and making a tangible difference.
Key Responsibilities
- Manage and maintain office calendars, including scheduling appointments, meetings, and conferences.
- Prepare and edit documents, reports, presentations, and correspondence using various software applications.
- Organize and maintain physical and electronic filing systems, ensuring information is readily accessible and secure.
- Handle incoming and outgoing communications, including phone calls, emails, and mail distribution.
- Coordinate office supplies inventory, place orders, and ensure optimal stock levels.
- Assist with travel arrangements and expense report preparation for staff members.
- Serve as the primary point of contact for visitors, clients, and vendors, providing a welcoming and professional reception.
- Support HR functions such as maintaining employee records and assisting with onboarding processes.
- Ensure office equipment is well-maintained and functional, arranging for repairs as needed.
- Assist in organizing company events, workshops, and team-building activities.
- Undertake special projects and other administrative duties as assigned by management.
Required Skills
- Proven experience as an Administrative Assistant, Office Assistant, or a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Excellent written and verbal communication skills in English.
- Strong organizational and planning skills with meticulous attention to detail.
- Ability to prioritize tasks, manage time effectively, and work independently with minimal supervision.
- High level of professionalism and discretion when handling confidential information.
- Problem-solving aptitude and ability to take initiative.
- Strong interpersonal skills and the ability to work collaboratively in a team environment.
Preferred Qualifications
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Experience with office management software or CRM systems.
- Familiarity with basic accounting principles and invoicing processes.
- Prior experience working in a fast-paced corporate or professional services environment.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health insurance package.
- Opportunities for professional development and career growth.
- A supportive and collaborative work environment.
- Paid time off and holidays.
- Modern office facilities in a prime location.
- Employee wellness programs.
How to Apply
Interested candidates are encouraged to submit their application by clicking the link below. Please ensure your resume highlights your relevant experience and skills that align with this role. We look forward to reviewing your qualifications and potentially welcoming you to our team!
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