About Company
A dynamic and supportive environment awaits you at Career.zycto, where every team member contributes to our collective success. We pride ourselves on fostering growth, recognizing dedication, and building a culture of efficiency and collaboration. For an aspiring Mailroom Coordinator, this means a chance to kickstart your career in an organization that values reliability and attention to detail. Join us and discover a workplace where your organizational skills will be honed, and your contributions genuinely make a difference to our smooth daily operations.
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Job Description
Are you a highly organized individual looking to launch your career without prior experience? Career.zycto is excited to offer an exceptional opportunity for a motivated and detail-oriented Mailroom Coordinator to join our vibrant team in Al Satwa, Dubai. This entry-level position is perfect for someone eager to learn, demonstrate reliability, and become an integral part of our administrative operations, providing essential support that underpins our daily success.
As a Mailroom Coordinator, you will play a crucial role in ensuring the seamless flow of internal and external communications for our diverse departments. Your day will involve handling a comprehensive range of inbound and outbound mail, packages, couriered items, and internal deliveries, meticulously ensuring everything reaches its intended recipient efficiently and accurately. This isn’t just about sorting physical mail; it’s about being the nerve center of our organizational communication infrastructure, upholding our steadfast commitment to professionalism, promptness, and precision in all logistics.
We understand that starting a new career path can be daunting, which is why we’re committed to providing comprehensive on-the-job training and continuous support. You’ll learn the ropes from experienced colleagues, gaining invaluable practical skills in mail handling best practices, logistics coordination, basic data entry for tracking, inventory management of supplies, and adherence to essential office procedures. This role is specifically designed for someone with excellent time management abilities, a proactive approach to tasks, and an exceptionally keen eye for detail, ensuring no item is misplaced or delayed.
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Beyond the core mail handling tasks, you will contribute significantly to maintaining a tidy, organized, and secure mailroom environment. This includes implementing efficient sorting and distribution systems, preparing outgoing shipments, and operating basic office equipment such as franking machines, scanners, and scales. Your ability to communicate clearly, courteously, and professionally with internal staff across all levels, as well as with external couriers and service providers, will be paramount. At Career.zycto, we firmly believe in nurturing talent and empowering our employees. This position offers a fantastic stepping stone for professional growth, providing a foundational understanding of corporate operations that can lead to further opportunities within our organization. If you’re ready to embrace a challenging yet immensely rewarding role, and are passionate about contributing to an organized, secure, and efficient workplace, we wholeheartedly encourage you to apply. We are looking for someone who takes initiative, is highly dependable, and possesses a positive, can-do attitude, eager to make a tangible and immediate impact from day one. Your dedication will directly contribute to our operational excellence.
Key Responsibilities
- Receive, sort, and distribute incoming mail, packages, and deliveries to appropriate departments and individuals.
- Process outgoing mail, including preparing packages, applying postage, and coordinating with couriers.
- Maintain accurate records of incoming and outgoing mail and shipments.
- Operate and maintain mailroom equipment such as franking machines, scales, and scanners.
- Ensure the mailroom is kept tidy, organized, and secure at all times.
- Assist with special mailings, bulk distributions, and inter-office communications as required.
- Liaise with external couriers and postal services for pickups and deliveries.
- Manage and replenish mailroom supplies, reporting needs to management.
- Adhere to company policies and procedures regarding mail handling and confidentiality.
Required Skills
- Exceptional organizational skills and attention to detail.
- Strong time management and ability to prioritize tasks effectively.
- Reliable and punctual with a strong work ethic.
- Ability to work independently and as part of a team.
- Basic computer literacy (for logging, tracking).
- Excellent communication and interpersonal skills.
- Physical ability to lift and move packages up to 15 kg.
- Proactive and eager to learn.
Preferred Qualifications
- High school diploma or equivalent.
- Familiarity with basic office equipment.
- A positive attitude and a customer-service mindset.
- Ability to follow instructions meticulously.
Perks & Benefits
- Competitive monthly salary.
- Comprehensive on-the-job training.
- Opportunities for career growth and development.
- Supportive and collaborative work environment.
- Annual leave and public holidays.
- Health insurance benefits.
- Visa sponsorship (if applicable for non-UAE nationals).
How to Apply
To express your interest in this exciting entry-level opportunity, please click on the application link below. Ensure your resume highlights any relevant transferable skills or experiences that demonstrate your organizational abilities and reliability. We look forward to reviewing your application!
