About Company
Looking to make a tangible impact in an organisation that values precision and academic integrity? Career.zycto is a dynamic entity deeply committed to fostering educational excellence through meticulous administrative support. We empower our teams to contribute meaningfully, ensuring every record reflects accuracy and accessibility. Here, an Academic Records Clerk will find a supportive environment that appreciates their vital role in student success and institutional efficiency. Join us in Harrow, where your organisational skills will directly contribute to a streamlined and effective learning experience, underpinning the foundations of future achievements. Your expertise in maintaining crucial academic data is not just valued, it’s essential.
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Job Description
Career.zycto is seeking a highly organised and detail-oriented Academic Records Clerk to join our dedicated team in Harrow, London. This part-time position offers flexible hours, making it an ideal opportunity for individuals seeking to balance work with other commitments while contributing to a vital educational support function. As an Academic Records Clerk, you will be instrumental in maintaining the integrity and accessibility of our academic records, playing a crucial role in student success and institutional compliance.
In this role, you will be responsible for the accurate and timely processing, verification, and management of a wide array of academic documentation. This includes student transcripts, grade reports, enrolment details, and other essential academic credentials. Your meticulous approach will ensure that all data is recorded precisely, adhering to strict data protection regulations such as GDPR and internal institutional policies. This position requires a keen eye for detail, strong organisational skills, and a commitment to maintaining confidentiality.
You will serve as a key point of contact for inquiries from students, faculty, and administrative staff regarding academic records, requiring excellent communication skills and a helpful disposition. Furthermore, you will assist in the preparation of various academic reports and statistical data, contributing to strategic planning and operational efficiency. The ability to manage both digital and physical filing systems with ease is paramount, ensuring quick retrieval of information when needed. We are looking for someone who thrives in a supportive team environment but can also work autonomously, prioritising tasks effectively to meet deadlines. If you have a passion for accuracy and a desire to support the academic journey of our students, we encourage you to apply.
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Key Responsibilities
- Maintain and update student academic records with exceptional precision and accuracy.
- Process and verify incoming transcripts, grades, enrolment details, and other critical academic documents.
- Serve as a primary point of contact for inquiries from students, faculty, and staff regarding academic records, providing accurate and timely information.
- Ensure strict compliance with data protection regulations (e.g., GDPR) and institutional policies regarding student data confidentiality.
- Assist with the preparation of academic reports, statistical data, and other administrative summaries.
- Manage and organise filing systems, both digital and physical, to ensure efficient retrieval of information.
- Provide administrative support for registration processes, student enrollment activities, and graduation procedures.
- Collaborate effectively with various departments to ensure seamless information flow and data consistency.
- Undertake special projects and administrative tasks as assigned by the Academic Records Manager or supervisor.
Required Skills
- Proven experience in administrative support, data entry, or records management, preferably within an educational setting.
- Exceptional attention to detail and a high level of accuracy in data handling.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for data input, analysis, and communication.
- Strong organisational and time management skills with the ability to prioritise multiple tasks effectively.
- Demonstrated ability to handle sensitive and confidential information with discretion and integrity.
- Excellent written and verbal communication skills to interact professionally with diverse stakeholders.
- Ability to work independently with minimal supervision and collaboratively as part of a team.
Preferred Qualifications
- Experience with Student Information Systems (SIS) such as Banner, Blackbaud, or similar platforms.
- Familiarity with academic policies, procedures, and regulations within the UK educational framework.
- A qualification in Business Administration, Office Management, or a related administrative field.
- Previous experience in a fast-paced academic or administrative environment.
Perks & Benefits
- Competitive hourly wage commensurate with experience.
- Flexible working hours designed to support a healthy work-life balance.
- Opportunity to work in a supportive, collaborative, and professional environment.
- Contribute meaningfully to the educational sector and student success.
- Conveniently located in Harrow, London, with excellent public transport links.
- Opportunities for professional development and skill enhancement.
How to Apply
Ready to bring your meticulous organisational skills to a role where they truly matter? We encourage all qualified candidates to click the application link below to submit their CV and a cover letter detailing their relevant experience, particularly with academic records or similar data management roles, and their availability for part-time, flexible hours. Please highlight your specific experience with any Student Information Systems.
