About Company
Join a dynamic team where your organizational prowess makes a tangible difference every day. Career.zycto is rapidly growing, specializing in connecting top talent with innovative opportunities across various sectors. We pride ourselves on fostering a collaborative, supportive environment that values efficiency, proactive thinking, and work-life balance. For an Administrative Coordinator, this means a chance to be the backbone of our operations, enhancing productivity and ensuring smooth daily functions within a flexible work model. We are dedicated to employee growth, offering a unique opportunity to shape your role while contributing to our collective success. Discover a place where your skills are truly appreciated.
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Job Description
Are you an exceptionally organized and proactive individual seeking a role where your administrative talents can shine, all while enjoying the benefits of a flexible work schedule? Career.zycto, a forward-thinking firm located in the vibrant Harbourfront district of Toronto, is looking for a dedicated Administrative Coordinator to join our team. This isn’t just a desk job; it’s an opportunity to be at the heart of our operations, ensuring seamless day-to-day activities and contributing directly to our efficiency and success.
In this pivotal role, you will manage a diverse range of administrative tasks, provide crucial support to multiple departments, and act as a central point of contact for internal and external stakeholders. We understand that life happens, which is why we’ve built flexibility into this full-time position, allowing you to manage your work-life harmony effectively. You’ll be instrumental in maintaining our organized environment, supporting our team’s productivity, and implementing administrative improvements. If you thrive in a fast-paced yet supportive setting, possess a keen eye for detail, and are eager to make a significant impact from day one, we encourage you to apply. This role offers a unique blend of responsibility and autonomy within a company that truly values its people.
Key Responsibilities
- Manage and maintain calendars, schedule meetings, and coordinate appointments for senior staff and teams.
- Prepare and edit correspondence, reports, presentations, and other critical documents with precision.
- Organize and maintain physical and electronic filing systems, ensuring data integrity and easy accessibility.
- Handle all incoming and outgoing communications, including emails, phone calls, and mail, directing queries to the appropriate personnel.
- Coordinate travel arrangements and accommodations for team members, ensuring efficiency and cost-effectiveness.
- Procure office supplies, manage inventory, and ensure the office environment is always well-stocked, tidy, and operational.
- Assist with event planning and coordination for internal team gatherings and external company activities.
- Process invoices, expense reports, and other financial documentation in close coordination with the finance department.
- Onboard new employees by preparing workspaces, setting up IT access, and providing comprehensive initial orientation materials.
- Proactively identify opportunities for administrative process improvements and efficiently implement innovative solutions.
- Support various departments with a range of ad-hoc administrative projects and tasks as needed.
Required Skills
- Minimum of 2 years of proven experience in an administrative support or coordination role.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
- Exceptional organizational and time management skills with the ability to prioritize and multitask effectively.
- Strong verbal and written communication skills, capable of professional and clear interactions.
- High degree of accuracy and meticulous attention to detail in all tasks.
- Ability to work both independently with minimal supervision and collaboratively as part of a dynamic team.
- Proven ability to handle confidential and sensitive information with the utmost discretion and integrity.
- Strong problem-solving aptitude and a proactive, solution-oriented approach to challenges.
Preferred Qualifications
- Post-secondary education (diploma or degree) in Office Administration, Business Management, or a related field.
- Experience with project management software (e.g., Asana, Trello, Jira) or CRM systems.
- Familiarity with virtual meeting platforms and collaboration tools beyond basic MS Teams (e.g., Zoom, Slack).
- Experience working in a fast-paced professional services or staffing/recruiting environment.
Perks & Benefits
- Competitive salary package with clear opportunities for professional growth and advancement.
- Flexible work schedule options to genuinely support your work-life balance and personal commitments.
- Comprehensive health, dental, and vision benefits plan, effective from day one.
- Generous paid time off, including vacation, sick days, and statutory holidays.
- Ongoing professional development and training opportunities to enhance your skill set.
- Vibrant office location in the heart of Harbourfront, Toronto, with excellent transit access and amenities.
- A supportive, inclusive, and collaborative team culture where your contributions are valued.
- Access to an Employee Assistance Program (EAP) for personal and professional support.
How to Apply
Ready to bring your administrative expertise to a dynamic and flexible workplace? Click on the application link below to submit your resume and cover letter. Tell us why you’re the ideal Administrative Coordinator for Career.zycto and how your skills align with our values. We look forward to reviewing your application!
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