About Company
Apex Systems is a world-class technology services firm with a focus on delivering exceptional talent, solutions, and capabilities to clients across various industries. With a strong commitment to fostering innovation and supporting career growth, Apex Systems has established itself as a leader in IT staffing and consulting. We pride ourselves on building lasting relationships, understanding the unique needs of both our clients and our consultants, and consistently exceeding expectations. Our culture is built on collaboration, integrity, and a proactive approach to problem-solving. As a global entity, we value diverse perspectives and are dedicated to creating an inclusive environment where everyone feels valued and empowered to contribute their best work. Based in the vibrant community of Round Rock, Texas, we leverage technology to connect with talent nationwide, ensuring our team members, including remote specialists, are fully integrated and supported. Join us to be part of a team that is shaping the future of technology and talent acquisition.
Job Description
Are you passionate about creating exceptional first impressions and guiding new team members through a seamless transition? Apex Systems is seeking a dedicated and proactive Remote Onboarding Specialist to join our dynamic Human Resources team. In this fully remote role, you will be the welcoming face and primary point of contact for our newly hired consultants and internal employees, ensuring they have an outstanding onboarding experience from the moment they accept an offer. This critical position is designed to integrate new hires efficiently into our company culture and operational framework, setting them up for long-term success. You will be responsible for coordinating all aspects of the onboarding journey, from initial paperwork and background checks to systems access and benefit enrollment, all within a virtual environment. This role requires exceptional organizational skills, a keen eye for detail, and a genuine desire to support individuals as they embark on their journey with Apex Systems. You will leverage various digital tools and communication platforms to engage with new hires, provide essential information, answer questions, and foster a sense of belonging, even from a distance. If you thrive in a fast-paced, remote work setting and are committed to delivering top-tier HR support, we encourage you to apply and help us build a world-class team, one exceptional onboarding experience at a time. Your contributions will directly impact employee satisfaction, retention, and overall company success.
Key Responsibilities
- Manage the entire onboarding lifecycle for new hires, including consultants and internal employees, from offer acceptance through their first 90 days.
- Act as the primary point of contact for new hires, providing timely communication and support throughout the pre-boarding and onboarding phases.
- Coordinate and track all necessary new hire paperwork, ensuring compliance with federal, state, and company regulations.
- Initiate and monitor background checks, drug screenings, and I-9 verification processes, escalating issues as needed.
- Facilitate the setup of necessary IT equipment, software access, and company accounts for remote employees.
- Conduct virtual orientation sessions, providing a comprehensive overview of company policies, culture, benefits, and resources.
- Collaborate closely with HR Business Partners, IT, Payroll, and Hiring Managers to ensure a smooth and coordinated onboarding experience.
- Maintain accurate and up-to-date new hire records in HRIS (Human Resources Information System) and other relevant systems.
- Develop and continuously improve onboarding materials, checklists, and processes to enhance efficiency and new hire satisfaction.
- Proactively identify and address potential challenges or roadblocks in the onboarding process, offering solutions and support.
- Gather feedback from new hires and stakeholders to refine and optimize the onboarding program.
- Contribute to a positive and inclusive remote work culture, embodying Apex Systems' values.
Required Skills
- Minimum of 2 years of experience in an HR coordination, onboarding, or administrative support role.
- Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
- Exceptional written and verbal communication skills, particularly for remote interactions.
- High level of proficiency with HRIS systems (e.g., Workday, Oracle HCM, SAP SuccessFactors) and Applicant Tracking Systems (ATS).
- Strong technical aptitude and comfort with virtual communication tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent organizational skills and meticulous attention to detail.
- Ability to work independently and as part of a remote team.
- Demonstrated commitment to confidentiality and data privacy.
Preferred Qualifications
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- Experience with remote onboarding programs and best practices.
- Familiarity with employment law and compliance regulations.
- HR certification (e.g., SHRM-CP, PHR).
- Experience in the staffing or technology services industry.
Perks & Benefits
- Competitive annual salary.
- Comprehensive health, dental, and vision insurance plans.
- 401(k) retirement plan with company match.
- Generous paid time off (PTO) and company holidays.
- Professional development and training opportunities.
- Flexible work-from-home policy and supportive remote work environment.
- Employee assistance program (EAP).
- Discount programs for various services and products.
- Opportunity to make a significant impact on employee experience.
- Collaborative and inclusive company culture.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your resume highlights your relevant experience in HR coordination, onboarding, and remote support. We look forward to reviewing your qualifications and potentially welcoming you to the Apex Systems team!