About Company
Are you ready to be the organisational backbone for a vibrant and growing enterprise? Career.zycto thrives on operational excellence and empowering our teams to achieve remarkable outcomes. For a dedicated Office Administrator, our Ipswich office presents an ideal environment to apply your meticulous skills and contribute directly to daily efficiency. We champion a supportive culture where your initiatives are valued, and your efforts create tangible impacts, ensuring a smooth-running operation that benefits everyone. Join us and discover a workplace that genuinely appreciates your dedication to organisation and support.
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Job Description
Career.zycto is seeking a highly organised, proactive, and detail-oriented On-site Office Administrator to join our bustling Ipswich team. In this pivotal full-time role, you will be the central pillar of our office operations, ensuring everything runs smoothly and efficiently, directly contributing to our team’s productivity and overall success. This isn’t just about managing schedules or handling correspondence; it’s about being the go-to person who orchestrates a seamless work environment, anticipating needs and implementing solutions before challenges arise. You will be instrumental in maintaining a professional and welcoming atmosphere, supporting various departments, and acting as the first point of contact for visitors and enquiries. We’re looking for someone who takes pride in their organisational abilities, possesses excellent communication skills, and thrives in a dynamic, face-paced setting. Your day will be diverse, ranging from managing office supplies and facilities to supporting executive staff and streamlining administrative processes. If you are passionate about creating order, enhancing efficiency, and being an indispensable part of a collaborative team, Career.zycto offers a fantastic opportunity to grow your career and make a significant impact. We value initiative, problem-solving prowess, and a commitment to maintaining our high standards of service. Embrace the chance to shape our office environment and contribute to our ongoing achievements in Ipswich.
Key Responsibilities
- Manage and maintain office supplies inventory, placing orders as needed and ensuring cost-effectiveness.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff and management.
- Handle incoming and outgoing correspondence, including emails, post, and phone calls, directing them appropriately.
- Maintain organised filing systems, both digital and physical, ensuring easy retrieval of documents.
- Assist with the onboarding process for new employees, preparing workstations and necessary documentation.
- Oversee office facility management, liaising with vendors for repairs, maintenance, and cleaning services.
- Process invoices, expense reports, and basic bookkeeping tasks in coordination with the finance department.
- Support various departments with administrative tasks, data entry, and project coordination as required.
- Greet visitors and clients warmly, ensuring a positive first impression and directing them effectively.
- Implement and maintain efficient administrative procedures to enhance office productivity.
Required Skills
- Proven experience as an Office Administrator, Office Assistant, or similar administrative role.
- Excellent organisational and time management skills with the ability to prioritise tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong verbal and written communication skills.
- Exceptional attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Discretion and confidentiality.
Preferred Qualifications
- Relevant vocational qualification or A-levels.
- Experience with office management software (e.g., Notion, Asana, Trello).
- Knowledge of basic accounting principles or experience with invoicing.
- First Aid certification.
- A proactive approach to problem-solving.
Perks & Benefits
- Competitive salary and annual performance review.
- Generous holiday allowance, increasing with tenure.
- Company pension scheme.
- Opportunities for professional development and training.
- Supportive and collaborative team environment.
- Modern, well-equipped office facilities.
- Employee assistance program.
- Regular team social events.
How to Apply
Interested candidates are invited to click the application link below to submit their CV and a cover letter outlining their suitability for this role. Please ensure your application highlights your relevant experience and why you are keen to join Career.zycto in Ipswich. We look forward to reviewing your application!
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