About Company
At Career.zycto, we believe a well-supported team is the cornerstone of success. We’re a dynamic organization deeply rooted in the Tecumseh-Windsor community, committed to fostering growth and providing exceptional service. For an Administrative Coordinator, flexible hours offer the perfect balance to manage diverse tasks while maintaining personal well-being. We pride ourselves on a collaborative, inclusive culture where your organizational prowess and proactive approach will be highly valued. Join us to contribute to an environment that champions efficiency and provides meaningful support to our operations, helping us achieve our collective goals.
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Job Description
Career.zycto is seeking a highly organized, proactive, and adaptable Administrative Coordinator to join our team in Tecumseh. This unique opportunity offers flexible hours, allowing for a better work-life balance while contributing significantly to our operational efficiency. As an Administrative Coordinator, you will be the backbone of our daily operations, ensuring smooth administrative processes and providing essential support to various departments. Your ability to manage multiple priorities, communicate effectively, and maintain a high level of discretion will be critical to your success in this role.
This position requires a professional who thrives in a dynamic environment, can anticipate needs, and is comfortable taking initiative. You will be instrumental in managing schedules, organizing documents, facilitating communication, and ensuring that our office runs seamlessly. If you are a detail-oriented individual with a strong work ethic and a desire to contribute to a positive and productive workplace, we encourage you to apply. We are committed to fostering an inclusive environment where every team member feels valued and empowered to excel. Embrace the challenge and opportunity to shape your work schedule while making a tangible impact on our success.
Key Responsibilities
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements with attention to detail and efficiency.
- Prepare, edit, and proofread documents, presentations, and reports, ensuring accuracy and adherence to company standards.
- Organize and maintain physical and electronic filing systems, ensuring quick retrieval of information and compliance with data retention policies.
- Coordinate and support internal and external meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
- Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries to the appropriate personnel.
- Assist with office supply inventory management, procurement, and liaise with vendors for various office services.
- Process expense reports, invoices, and other financial documentation with accuracy and in a timely manner.
- Support special projects and initiatives as assigned, demonstrating flexibility and a willingness to learn new tasks.
- Maintain confidentiality of sensitive information and exercise discretion in all communications.
Required Skills
- Minimum 3 years of administrative experience in a professional office environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Strong verbal and written communication skills, with a keen eye for detail.
- Demonstrated ability to work independently and as part of a team.
- High level of professionalism, integrity, and discretion.
- Problem-solving aptitude and proactive approach to challenges.
Preferred Qualifications
- Post-secondary education in Office Administration, Business Administration, or a related field.
- Experience with project management software or CRM systems.
- Familiarity with local Tecumseh/Windsor business landscape and community.
- Ability to adapt to new technologies and processes quickly.
Perks & Benefits
- Competitive salary with opportunities for growth.
- Flexible working hours to promote work-life balance.
- Comprehensive health, dental, and vision benefits package.
- Paid time off and holidays.
- Positive and supportive work environment.
- Opportunities for professional development and training.
- Convenient Tecumseh location with free parking.
How to Apply
Interested candidates are encouraged to apply by clicking on the application link below. Please submit your resume and a cover letter outlining your relevant experience and why you are the ideal fit for this role, specifically addressing your availability for flexible hours.
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