About Company
Join a dynamic team committed to shaping the future of talent acquisition across Mauritius. Career.zycto prides itself on fostering strong client relationships and delivering exceptional recruitment solutions, consistently exceeding expectations. For an Administrative Officer focused on clerical and records management, this presents an unparalleled opportunity to streamline our internal operations, ensuring meticulous organization and swift information retrieval. You will be foundational to our daily efficiency, directly supporting a vibrant workplace where precision and clarity are paramount. This is a chance to make a tangible impact in a company that values meticulous support functions.
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Job Description
The role of an Administrative Officer at Career.zycto is pivotal in maintaining the smooth, efficient, and highly organized daily operations of our vibrant Moka office. We are seeking a meticulous, dedicated, and highly organized professional with a strong aptitude for comprehensive clerical tasks and robust records management. In this vital capacity, you will serve as the backbone of our administrative functions, ensuring that all documentation, both physical and digital, is accurately processed, securely stored, and readily accessible. This critical support enables our recruitment consultants to focus on their core mission of talent acquisition and client service without administrative bottlenecks.
This position demands an individual who thrives in a structured, fast-paced environment while possessing the adaptability to manage diverse administrative challenges with poise and efficiency. Your day-to-day responsibilities will encompass a wide array of tasks, from meticulously managing complex physical and digital filing systems and databases to handling sensitive correspondence, preparing detailed reports, and providing essential administrative support across various internal departments. Accuracy, utmost discretion, a keen eye for detail, and a proactive approach are non-negotiable qualities for success in this role. You will play a key part in upholding Career.zycto’s unwavering commitment to operational excellence, directly contributing to the overall efficiency, professional image, and strategic objectives of our firm.
We envision an Administrative Officer who not only performs routine tasks diligently but also proactively seeks opportunities for continuous process improvement. We encourage you to bring forward innovative ideas that can enhance our administrative workflows, boost productivity, and improve data accessibility. If you are passionate about maintaining impeccable order, ensuring data integrity, and providing indispensable support to a high-performing team, this is an exceptional opportunity to grow and advance your career within a leading and respected recruitment firm in Mauritius. You will collaborate closely with various internal stakeholders, providing the critical administrative foundation upon which our collective success is built. Your contributions will directly impact our ability to deliver seamless, high-quality services to both our esteemed clients and our valuable candidates, making this a truly impactful, rewarding, and integral role within Career.zycto. We are excited to welcome an individual who is ready to take ownership of our administrative heartland and grow dynamically with us.
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Key Responsibilities
- Manage and maintain physical and digital filing systems, ensuring accuracy, security, and immediate accessibility.
- Process incoming and outgoing correspondence, emails, and phone calls professionally and efficiently.
- Prepare, format, and meticulously edit various documents, reports, presentations, and other administrative materials.
- Accurately maintain and update company databases and records, ensuring data integrity and confidentiality.
- Assist with basic accounting and financial administration tasks, including processing expense reports and invoices.
- Coordinate office supplies, manage equipment maintenance schedules, and oversee general office upkeep to ensure a productive environment.
- Provide comprehensive administrative support to various departments and staff members as needed, fostering collaborative workflows.
Required Skills
- Proven experience (minimum 3 years) in an administrative, clerical, or office management role.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office software.
- Strong attention to detail and unwavering commitment to accuracy in all tasks.
- Excellent written and verbal communication skills in both English and French.
- Ability to handle sensitive information with the utmost discretion and maintain strict confidentiality.
- A proactive, problem-solving attitude with the capacity to work independently and as part of a team.
Preferred Qualifications
- Diploma or Degree in Business Administration, Office Management, or a related field.
- Familiarity with database management software or CRM systems.
- Previous experience or exposure to the human resources or recruitment industry.
Perks & Benefits
- Competitive salary and comprehensive benefits package.
- Significant opportunities for professional development and career growth within the company.
- A dynamic, supportive, and collaborative work environment.
- Health and wellness programs designed for employee well-being.
- Company-sponsored social events and team-building activities.
How to Apply
Ready to make an impact? Please click on the application link below to submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. We look forward to hearing from you!
