About Company
Shaping the future of talent acquisition, Career.zycto understands that exceptional administrative support is the cornerstone of every successful operation. For an Office Administrator, our vibrant Flagstaff team provides a collaborative environment where your organizational prowess and proactive spirit will directly enhance our efficiency. We are a dynamic, growing firm committed to cultivating a workplace where every team member, especially our administrative backbone, feels valued and empowered to thrive. Join us and become the vital link that keeps our high-performing operations running seamlessly, ensuring superior client and candidate experiences daily.
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Job Description
Are you a highly organized, detail-oriented professional with a knack for keeping things running smoothly? Career.zycto is seeking a dedicated and proactive Office Administrator to join our Flagstaff team. In this permanent, full-time role, you will be the central pillar supporting our daily operations, ensuring a productive and harmonious work environment. This isn’t just a clerical position; it’s an opportunity to be at the heart of our company’s success, providing critical administrative support that impacts everything from client relations to team productivity.
We are looking for someone who takes initiative, anticipates needs, and approaches challenges with a positive, problem-solving mindset. The ideal candidate will be adept at managing multiple priorities, possess excellent communication skills, and have a strong understanding of office management principles. You will be instrumental in maintaining our office infrastructure, coordinating internal and external communications, and assisting various departments with administrative tasks.
If you thrive in a fast-paced setting where your contributions are recognized and valued, and you’re passionate about creating an efficient and welcoming workplace, we encourage you to apply. This role offers stability, growth potential, and the chance to be an integral part of a forward-thinking organization committed to excellence in staffing and recruitment.
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Key Responsibilities
- Manage and maintain office supplies inventory, ensuring adequate stock levels and cost-effective purchasing.
- Oversee the reception area, greeting visitors, answering and directing phone calls, and handling general inquiries.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff members as required.
- Prepare reports, presentations, and correspondence using various software applications.
- Manage incoming and outgoing mail, packages, and deliveries.
- Maintain organized filing systems, both digital and physical, ensuring data integrity and accessibility.
- Assist with basic bookkeeping tasks, including expense tracking, invoice processing, and reconciliation.
- Support HR functions such as new employee onboarding logistics and record-keeping.
- Ensure office equipment is well-maintained and troubleshoot minor technical issues or coordinate with IT support.
- Maintain a clean, organized, and professional office environment.
- Assist in the planning and execution of company events and meetings.
- Act as a point of contact for external vendors and service providers.
Required Skills
- Proven experience as an Office Administrator, Office Manager, or Administrative Assistant (2+ years).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and planning skills with a keen eye for detail.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- High level of discretion and professionalism when handling confidential information.
- Strong problem-solving abilities and a proactive approach to work.
- Ability to work independently and as part of a team.
Preferred Qualifications
- Associate’s or Bachelor’s degree in Business Administration or a related field.
- Experience with office management software or CRM systems.
- Basic knowledge of accounting principles or experience with QuickBooks.
- Familiarity with HR processes and procedures.
- Experience in a staffing or recruitment industry setting.
Perks & Benefits
- Competitive salary and benefits package.
- Generous paid time off and holidays.
- Health, dental, and vision insurance options.
- 401(k) retirement plan with company match.
- Opportunities for professional development and growth.
- Collaborative and supportive team environment.
- Modern and comfortable office space in a desirable Flagstaff location.
- Regular company social events and team-building activities.
How to Apply
Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and why they are a great fit for Career.zycto. Please ensure your application highlights your organizational skills and administrative proficiency. Click on the application link below to apply for the job.
