About Company
Are you someone who thrives on meticulous organization and seamless support? Career.zycto empowers professionals by connecting talent with visionary opportunities across diverse sectors. For a board administrator, we offer an environment where your precision, discretion, and proactive approach are not just valued, but essential to driving success. We understand the critical role you play in ensuring smooth governance and effective decision-making. Join our network and contribute your expertise to dynamic projects, making a tangible impact within a supportive and forward-thinking collective. Your administrative prowess finds its true home here.
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Job Description
Career.zycto is actively seeking a highly organized, discreet, and proactive Part-Time Board Administrator to join our network in Hellersdorf, Berlin. This pivotal role is perfect for an individual who excels in providing comprehensive administrative support to executive boards, ensuring the smooth and efficient operation of critical governance functions. As a Board Administrator, you will be the central point of contact, managing communications, scheduling, and documentation for various board meetings, playing a crucial part in facilitating effective decision-making processes and maintaining corporate integrity. We are looking for someone who not only possesses exceptional organizational skills but also understands the paramount importance of confidentiality, meticulous attention to detail, and adherence to regulatory frameworks within a corporate governance structure. This position offers a unique opportunity to work closely with diverse leadership teams, contributing directly to strategic outcomes and the overall success of the organizations we support. You will be instrumental in the end-to-end management of board meeting logistics, from preparing comprehensive board packs and drafting precise agendas to circulating accurate minutes and maintaining essential corporate records with precision and compliance. Your ability to anticipate needs, proactively manage complex schedules, and communicate effectively and professionally with high-level stakeholders will be absolutely paramount to your success in this role. At Career.zycto, we firmly believe that robust administrative support is the backbone of strong leadership and effective organizational performance. We are deeply committed to fostering an generous environment where your professional growth is genuinely encouraged, and your significant contributions are consistently recognized and valued. If you are passionate about upholding the highest standards of governance, possess a keen eye for detail, and are eager to apply your extensive administrative expertise in a dynamic, impactful part-time capacity, we wholeheartedly encourage you to explore this exciting and rewarding opportunity. Join us in our mission to connect exceptional talent with truly impactful roles, where every contribution helps shape the future of leading enterprises and fosters an environment of excellence.
Key Responsibilities
- Organize and coordinate all aspects of board and committee meetings, including scheduling, venue arrangements (if applicable), and logistical support.
- Prepare, collate, and distribute comprehensive meeting agendas, pre-reading materials, and essential board packs in a timely and accurate manner.
- Attend board and committee meetings, meticulously recording minutes and ensuring their timely distribution, review, and formal approval.
- Maintain and manage corporate records, statutory registers, and critical documentation with utmost confidentiality, precision, and compliance with legal requirements.
- Facilitate seamless and effective communication channels between board members, executive leadership, and relevant internal and external stakeholders.
- Assist with the onboarding process for new board members, providing necessary documentation, orientation, and administrative support.
- Oversee and ensure compliance with all statutory, regulatory, and constitutional requirements pertaining to board governance.
- Manage incoming and outgoing correspondence for the board, ensuring prompt, professional, and accurate responses.
- Provide dedicated administrative support to the Board Chair and Company Secretary on various tasks as required.
- Implement and maintain efficient digital and physical filing systems for all board-related documents and sensitive information.
Required Skills
- Proven experience (minimum 2 years) as a Board Administrator, Executive Assistant to senior leadership, or a similar high-level administrative role.
- Exceptional organizational skills, meticulous attention to detail, and strong time management abilities.
- Superior written and verbal communication skills in both English and German (C1 level or higher).
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Demonstrated ability to maintain strict confidentiality, exercise absolute discretion, and handle sensitive information with integrity.
- A solid understanding of corporate governance principles, legal compliance, and best practices.
- Proactive problem-solving skills and the ability to work independently with minimal supervision.
Preferred Qualifications
- Bachelor's degree in Business Administration, Law, Corporate Governance, or a related field.
- Experience with specialized board management software (e.g., BoardEffect, Diligent Boards, Governance Cloud).
- Professional certification in corporate governance or company secretarial practices.
- Familiarity with the German legal and regulatory landscape applicable to corporations and non-profit organizations.
- Ability to adapt quickly to changing priorities and manage multiple tasks concurrently.
Perks & Benefits
- Flexible part-time working hours to support work-life balance.
- Competitive hourly compensation reflecting your experience and expertise.
- Opportunity to work closely with influential leadership teams and contribute to strategic decisions.
- Professional development and invaluable networking opportunities within a dynamic industry.
- A supportive, collaborative, and forward-thinking work environment.
- Direct contribution to high-impact strategic initiatives and organizational success.
- Access to modern office facilities conveniently located in Hellersdorf, Berlin.
How to Apply
Interested candidates are encouraged to submit their comprehensive resume and a compelling cover letter detailing their relevant experience and why they are an ideal fit for this pivotal role. Please click on the application link below to apply directly.
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