About Company
Are you an Event Planner seeking unparalleled flexibility and a diverse portfolio of projects? Career.zycto is your gateway to crafting an ideal career path, connecting exceptional talent with extraordinary opportunities. We empower professionals to unleash their creativity across a curated network of clients, providing access to top-tier wedding and corporate event expertise. Imagine shaping memorable experiences for diverse celebrations and strategic gatherings, all without the constraints of a traditional 9-to-5. Join us and transform your passion for planning into a thriving, independent career in Bryan’s Bay, Port Antonio. We’re committed to your success and professional growth.
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Job Description
Career.zycto is actively seeking a highly skilled and passionate Freelance Event Planner specializing in both wedding and corporate events to join our network in Bryan’s Bay, Port Antonio. This unique opportunity is perfect for a seasoned professional eager to leverage their expertise across diverse projects, from intimate destination weddings set against Jamaica’s stunning coastline to impactful corporate retreats and conferences. As a freelance partner, you will enjoy unparalleled autonomy, managing your own schedule while benefiting from our platform’s reach to connect you with discerning clients seeking exceptional event experiences.
Your role will be pivotal in transforming our clients’ visions into meticulously executed realities. You will be responsible for the entire event lifecycle, from initial concept development and client consultations to vendor management, budget adherence, and on-site coordination. We are looking for an individual who possesses a keen eye for detail, outstanding organizational prowess, and the ability to seamlessly manage multiple projects concurrently. The ideal candidate will thrive in a dynamic environment, adapting quickly to unique client needs and delivering bespoke solutions that exceed expectations.
This freelance position offers the freedom to build a robust portfolio, working with a variety of clients and event styles. Whether it’s orchestrating a romantic beachfront wedding, a high-profile corporate product launch, or a sophisticated gala dinner, your creativity and strategic planning will be essential. You’ll have the chance to explore Bryan’s Bay, Port Antonio’s vibrant local resources, forging strong relationships with local vendors, venues, and service providers to ensure authentic and high-quality event delivery. This role is not just about planning events; it’s about crafting unforgettable moments and experiences that leave a lasting impression on attendees and reflect the unique spirit of each occasion. If you’re ready to take your event planning career to the next level with flexibility and creative freedom, we encourage you to connect with Career.zycto.
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Key Responsibilities
- Conduct comprehensive client consultations to understand their vision, objectives, and budget for weddings and corporate events.
- Develop detailed event proposals, including creative concepts, themes, timelines, and comprehensive budget breakdowns.
- Source, negotiate, and manage contracts with a wide array of vendors, including caterers, venues, florists, photographers, entertainers, and technical support.
- Create and meticulously manage event timelines, ensuring all deadlines are met and logistical details are flawlessly executed.
- Oversee all aspects of event logistics, including site inspections, setup, décor, catering, entertainment, and transportation.
- Provide on-site event management and coordination, troubleshooting any issues that may arise efficiently and professionally.
- Manage event budgets, track expenses, and ensure profitability for each project.
- Build and maintain strong relationships with clients, providing exceptional customer service and clear communication throughout the planning process.
- Conduct post-event evaluations, gathering feedback and identifying areas for continuous improvement.
- Proactively network and identify new business opportunities within the Bryan’s Bay, Port Antonio region to grow your client base.
Required Skills
- Minimum of 3 years of demonstrable experience in professional event planning, with a strong portfolio showcasing both wedding and corporate events.
- Exceptional organizational and time management skills, with the ability to manage multiple projects simultaneously under pressure.
- Superior communication, interpersonal, and negotiation skills.
- Proven ability to manage budgets effectively and maintain financial accountability.
- Strong problem-solving abilities and a proactive approach to unforeseen challenges.
- Proficiency in event management software (e.g., Aisle Planner, HoneyBook, Google Workspace) and CRM tools.
- Deep understanding of event logistics, decor, catering, entertainment, and technical requirements.
- A robust network of local vendors and venues in Bryan’s Bay, Port Antonio or the willingness to rapidly build one.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Event Management, Marketing, or a related field.
- Professional certification such as Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP).
- Familiarity with the unique cultural and logistical aspects of planning events in Jamaica.
- Experience with digital marketing and social media promotion for events.
- A strong existing client base or proven track record in business development for event services.
Perks & Benefits
- Unparalleled flexibility and autonomy over your work schedule and client selection.
- Opportunity to work on a diverse range of exciting wedding and corporate projects.
- Access to Career.zycto's client network and marketing support.
- Competitive project-based compensation, reflecting your expertise and project scope.
- Significant professional growth opportunities and portfolio expansion.
- Work within the beautiful and vibrant setting of Bryan’s Bay, Port Antonio.
- Freedom to innovate and implement your unique creative vision for each event.
How to Apply
Click on the application link below to submit your detailed portfolio, resume, and a compelling cover letter outlining your extensive experience in both wedding and corporate event planning. Please highlight your specific connection to Bryan’s Bay, Port Antonio, and articulate your approach to freelance event management.
