About Company
Are you a visionary event planner seeking dynamic, impactful projects? Career.zycto is rapidly growing in the Kingston event landscape, delivering exceptional experiences for both private and corporate clients. We pride ourselves on fostering a collaborative environment where freelance talent thrives, offering unparalleled opportunities to shape memorable weddings and high-profile corporate gatherings. Join a team where your creativity and meticulous execution are not just valued, but essential to our success. This is your chance to expand your portfolio with diverse, exciting events, supported by a professional network committed to excellence. Elevate your career with us.
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Job Description
Career.zycto is actively seeking a highly skilled and exceptionally creative Freelance Event Planner specializing in both wedding and corporate events to join our dynamic network in Norman Gardens, Kingston. This is an unparalleled opportunity for a visionary professional to partner with a leading firm in crafting unforgettable experiences across Jamaica’s vibrant event landscape. We are looking for an individual who possesses a deep passion for event design, meticulous organizational skills, and a proven track record of executing seamless, high-quality events from concept to completion, consistently exceeding client expectations.
As a Freelance Event Planner with Career.zycto, you will be instrumental in bringing our clients’ most cherished dreams to life. For weddings, your role will involve guiding couples through every intricate step of their special day, from initial consultations and developing thematic concepts to meticulous venue selection, comprehensive vendor management (catering, photography, entertainment, decor), rigorous budget adherence, and flawless on-the-day coordination. Your dedication will ensure a truly magical, stress-free, and memorable celebration for both the couple and their guests.
Simultaneously, for our diverse portfolio of corporate clients, your expertise will be crucial in designing and executing successful conferences, product launches, gala dinners, executive retreats, and engaging team-building activities that align perfectly with their strategic objectives, brand identity, and desired outcomes. You will be responsible for managing complex logistics, engaging with diverse stakeholders, and navigating intricate requirements to deliver events that not only meet but profoundly exceed expectations, leaving a powerful and lasting impression on attendees.
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We seek a planner who thrives on creativity, possesses exceptional problem-solving abilities, and is deeply committed to client satisfaction. You should be adept at managing multiple projects simultaneously, demonstrating superior communication skills, and an unwavering attention to detail that ensures every element is perfectly in place. This freelance role offers significant autonomy, flexible scheduling, and the chance to work on a diverse and exciting portfolio of projects, allowing you to continually showcase your unique flair, expand your professional network, and truly make your mark in the industry. If you are passionate about crafting memorable moments, possess a keen eye for aesthetics, and are committed to delivering unparalleled excellence, we invite you to explore this exciting opportunity to elevate your career with Career.zycto and become a cornerstone in shaping Jamaica’s most celebrated events.
Key Responsibilities
- Conduct initial client consultations to understand vision, budget, and specific requirements for weddings and corporate events.
- Develop comprehensive event proposals, including themes, décor concepts, timelines, and detailed cost estimates.
- Source, negotiate with, and manage a diverse range of vendors (caterers, venues, photographers, florists, entertainment, AV tech).
- Create and manage event budgets, ensuring all expenditures remain within agreed financial parameters.
- Design floor plans, seating arrangements, and overall event layouts.
- Oversee all logistical aspects, including permits, transportation, setup, and breakdown.
- Provide on-site event management and coordination, ensuring smooth execution and prompt resolution of any issues.
- Maintain clear and consistent communication with clients, vendors, and internal teams throughout the planning process.
- Post-event evaluation and client feedback collection to ensure continuous improvement.
Required Skills
- Proven experience in both wedding and corporate event planning.
- Exceptional organizational and time management skills.
- Strong negotiation and vendor management abilities.
- Proficiency in budget creation and financial oversight.
- Excellent communication, interpersonal, and client relations skills.
- A keen eye for aesthetics, design, and detail.
- Ability to work under pressure and manage multiple projects simultaneously.
- Problem-solving aptitude and crisis management skills.
- Fluency in English (written and verbal).
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Event Planning, Marketing, or a related field.
- Certification in Event Management (e.g., CMP).
- Proficiency with event management software (e.g., Aisle Planner, Allseated, Cvent).
- Existing network of high-quality local vendors in Kingston.
- Experience with destination event planning.
Perks & Benefits
- Flexible work schedule and autonomy.
- Opportunity to work on diverse and high-profile projects.
- Expand your professional portfolio and network.
- Competitive project-based compensation.
- Support from a collaborative and professional team.
- Creative freedom to design unique and memorable events.
How to Apply
Ready to turn visions into reality? We invite passionate and experienced freelance event planners to submit their application. Please click the link below to apply directly, attaching your resume, a cover letter outlining your experience with wedding and corporate events, and a portfolio showcasing your past work. We look forward to reviewing your unique contributions!
