About Company
Ready to bring your event planning expertise to a dynamic environment? Career.zycto acts as a strategic talent partner, connecting visionary professionals with exciting opportunities across various industries. We specialize in curating connections that lead to impactful projects and career growth. For an event planner, we offer the unique advantage of accessing a diverse portfolio of clients and challenges, ensuring every project is fresh and stimulating. Join our network and transform your passion for creating memorable experiences into a thriving freelance career, backed by our robust support system and industry insights.
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Job Description
Career.zycto is actively seeking a highly skilled and passionate freelance Event Planner specializing in both wedding and corporate events to join our esteemed network of professionals in Kingston, Jamaica. This is an exceptional opportunity for an autonomous and creative individual to leverage their expertise in crafting unforgettable experiences for a diverse clientele. We are looking for someone who can seamlessly transition between the nuanced elegance of a wedding and the precise professionalism required for corporate functions, delivering exceptional service and flawless execution every time.
As a freelance Event Planner, you will be responsible for conceptualizing, planning, and executing a wide array of events from start to finish. This includes everything from initial client consultations to post-event evaluations. You will work closely with clients to understand their vision, budget, and objectives, translating these into meticulously planned events that exceed expectations. Your portfolio will be dynamic, ranging from intimate corporate gatherings, large-scale conferences, product launches, and gala dinners, to enchanting weddings, anniversaries, and private celebrations.
We value innovation, attention to detail, and a proactive approach to problem-solving. This role requires a professional who is not only a logistical wizard but also a creative visionary, capable of bringing unique themes and concepts to life. You will manage vendor relationships, negotiate contracts, develop comprehensive timelines, and oversee all on-site operations to ensure every event runs smoothly. If you thrive in a fast-paced, client-focused environment and are dedicated to creating memorable moments, we invite you to connect with us. This freelance position offers the flexibility to manage your own schedule while collaborating with Career.zycto to secure exciting and rewarding projects.
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Showcase your organizational prowess, creative flair, and commitment to excellence as you become a pivotal part of our clients’ most important occasions. This is more than just a job; it’s a chance to build an impressive portfolio and establish yourself as a premier event planning expert in Kingston.
Key Responsibilities
- Conduct initial client consultations to understand event scope, objectives, and budget for both wedding and corporate events.
- Develop detailed event proposals, including themes, concepts, décor, catering, entertainment, and logistical plans.
- Source, negotiate with, and manage a diverse range of vendors (caterers, venues, florists, photographers, audiovisual technicians, etc.).
- Create comprehensive event timelines, budgets, and detailed floor plans.
- Oversee all aspects of event setup, execution, and breakdown, ensuring seamless operations.
- Manage client communication and expectations throughout the planning process.
- Anticipate and resolve any issues or challenges that may arise before or during an event.
- Ensure all events adhere to health, safety, and regulatory requirements.
- Conduct post-event evaluations to gather feedback and identify areas for improvement.
- Maintain up-to-date knowledge of industry trends, venues, and vendor offerings in Kingston.
Required Skills
- Proven experience as an Event Planner with a strong portfolio of both wedding and corporate events.
- Exceptional organizational and project management skills.
- Superior negotiation and vendor management abilities.
- Proficiency in budget management and financial oversight.
- Strong creative vision and attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently and manage multiple projects concurrently.
- Proficiency with event planning software and tools (e.g., Aisle Planner, Allseated, Asana).
- Adaptability and problem-solving skills under pressure.
- Valid driver's license and access to reliable transportation.
Preferred Qualifications
- Bachelor’s degree in Hospitality Management, Marketing, Communications, or a related field.
- Certification in Event Management (e.g., CMP, CSEP).
- Established network of local vendors and venues in Kingston, Jamaica.
- Fluency in additional languages is a plus.
- Experience with virtual or hybrid event planning platforms.
Perks & Benefits
- Flexible work schedule, allowing for work-life balance.
- Opportunity to work on diverse and exciting projects.
- Expand your professional network with a wide range of clients and vendors.
- Competitive project-based compensation.
- Autonomy in managing your own client relationships and workflow.
- Access to Career.zycto's support and resources for project acquisition.
How to Apply
If you are a talented freelance Event Planner ready to take on exciting wedding and corporate projects, we encourage you to apply. Please click on the link below to submit your resume, a cover letter outlining your experience and passion for event planning, and a link to your portfolio or examples of your previous work.
