About Company
Braeburn Kisumu International School is a distinguished co-educational institution dedicated to providing a high-quality British-style education within an international context. As part of the wider Braeburn Group of International Schools, we uphold a reputation for academic rigor, pastoral care, and a rich array of extra-curricular activities. Our mission is to foster a love for learning, encourage critical thinking, and develop well-rounded individuals who are prepared to make a positive impact on the world. We pride ourselves on our diverse and inclusive community, supportive learning environment, and a commitment to nurturing each student’s potential. We believe in inspiring excellence and empowering our students to achieve their personal best, guided by a team of passionate and dedicated educators and support staff.
Job Description
Are you a highly organized, proactive, and detail-oriented administrative professional looking to make a significant impact in a vibrant educational environment? Braeburn Kisumu International School, a leading institution renowned for its commitment to academic excellence and holistic student development, is seeking a dedicated Principal Assistant (School Admin) with a strong focus on Coordination. This pivotal full-time role serves as the central administrative support to the School Principal, ensuring the seamless operation of daily school activities and strategic initiatives, thereby directly contributing to the high standards of education and operational efficiency we are known for.
As a Principal Assistant, you will be the backbone of our administrative functions, working closely with the Principal to manage intricate schedules, critical communications, and a diverse range of school projects. Your expertise in coordination will be essential as you liaise across various departments – including academic faculties, student welfare, admissions, facilities management, and external stakeholders such as parents and educational bodies – to ensure seamless communication, project alignment, and adherence to school policies and objectives. You will be instrumental in preparing comprehensive reports, drafting official correspondence, and managing highly confidential information with the utmost discretion and integrity. Furthermore, you will be tasked with identifying opportunities to streamline administrative processes, implementing innovative solutions to enhance efficiency, and maintaining robust record-keeping systems. We are specifically looking for an individual who not only possesses exceptional organizational and administrative acumen but also demonstrates a genuine passion for supporting an environment where students, teachers, and staff can truly thrive. You will be the first point of contact for many, expected to handle inquiries from parents, staff, and visitors with professionalism, warmth, and a solution-oriented approach, ensuring every interaction reflects the school’s commitment to excellence.
This position demands a proactive approach to problem-solving, outstanding interpersonal and communication skills, and the demonstrable ability to multitask effectively and remain composed in a dynamic, fast-paced educational setting. You will play a crucial role in planning and coordinating key school events, parent-teacher conferences, staff meetings, and school-wide assemblies, ensuring all logistical aspects are meticulously managed from conception to successful execution. Your ability to anticipate needs, prioritize competing tasks, and maintain an impeccable level of accuracy in all duties will be absolutely vital to your success in this role. Join our dynamic and supportive team at Braeburn Kisumu International School and contribute directly to an educational legacy built on innovation, community engagement, and unwavering excellence. We offer a stimulating and collaborative work environment where professional growth and continuous learning are actively encouraged, and your significant contributions are highly valued and recognized. If you are ready to embrace a challenging yet immensely rewarding role that directly impacts the smooth and effective running of a prestigious international school, empowering both leadership and the wider school community, we wholeheartedly encourage you to apply.
Key Responsibilities
- Provide comprehensive administrative and secretarial support to the School Principal.
- Manage the Principal's calendar, schedule meetings, and coordinate appointments effectively.
- Handle internal and external communications, including drafting correspondence, reports, and presentations.
- Act as a primary liaison between the Principal, staff, students, parents, and external stakeholders.
- Organize and coordinate school events, meetings, and assemblies, including logistical arrangements and minute-taking.
- Maintain confidential student and staff records with strict adherence to data privacy policies.
- Assist in the preparation of school reports, policies, and official documents.
- Oversee office supplies, equipment, and general administrative needs for the Principal's office.
- Support the implementation of school-wide projects and initiatives, ensuring timely execution and follow-up.
- Process invoices, expense claims, and manage petty cash for the Principal's office as required.
- Proactively identify and implement improvements to administrative processes and systems.
Required Skills
- Exceptional organizational and time management skills.
- Proficiency in office software (MS Office Suite: Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English.
- High level of discretion and ability to handle confidential information.
- Strong interpersonal skills with a professional and approachable demeanor.
- Ability to multitask, prioritize, and work effectively under pressure.
- Proactive problem-solving abilities and attention to detail.
- Experience in a fast-paced administrative support role.
Preferred Qualifications
- Bachelor's degree or higher diploma in Business Administration, Education Management, or a related field.
- Minimum of 4 years of proven experience in a senior administrative or executive assistant role, preferably within an educational institution.
- Familiarity with school management systems (e.g., SIMS, iSAMS) or similar CRM software.
- Experience working in an international school environment.
Perks & Benefits
- Competitive salary package.
- Comprehensive medical insurance coverage.
- Generous paid time off and holiday allowance.
- Opportunities for professional development and continuous learning.
- Supportive and collaborative international work environment.
- Access to school facilities and community events.
- Contribution to a vibrant educational community.
How to Apply
Interested and qualified candidates are invited to submit their application by clicking on the link below. Please ensure your application includes a detailed CV and a cover letter outlining your suitability for this role and your experience in school administration and coordination.