About Company
Career.zycto is at the forefront of connecting exceptional talent with dynamic opportunities across various sectors in Jamaica. We pride ourselves on understanding both the aspirations of professionals and the unique needs of businesses, creating synergistic matches that drive success. For an ambitious Event Planner, we offer a robust platform to leverage your skills, build your portfolio, and expand your professional network. Join a vibrant community where your creativity and expertise are not just valued, but essential to crafting memorable experiences for our diverse clientele, from intimate weddings to large-scale corporate functions.
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Job Description
Career.zycto is seeking a highly creative, organized, and experienced Freelance Event Planner specializing in both wedding and corporate events to join our network of independent professionals. Based in Frankfield, Clarendon, you will be instrumental in conceptualizing, planning, and executing a diverse range of events for our clients, ensuring seamless delivery and unforgettable experiences. This role demands a keen eye for detail, exceptional communication skills, and the ability to manage multiple projects concurrently, from initial client consultation to post-event evaluation.
As an Event Planner, you will be responsible for understanding client visions, translating them into tangible event plans, and coordinating all logistical aspects. For weddings, this includes theme development, venue selection, vendor management (caterers, florists, photographers, entertainers), budget adherence, and on-the-day coordination. For corporate events, your scope will encompass conferences, product launches, gala dinners, and team-building activities, requiring strategic planning, technical coordination, speaker management, and brand alignment. You will work autonomously while benefiting from Career.zycto’s client base and support structure. This is an incredible opportunity for a self-starter to thrive in a flexible, project-based environment, making a significant impact on client satisfaction and event success throughout the Clarendon region and beyond.
Key Responsibilities
- Conduct initial client consultations to understand their vision, objectives, and budget for both wedding and corporate events.
- Develop comprehensive event proposals, including themes, concepts, venue options, and detailed cost breakdowns.
- Source, negotiate with, and manage a wide range of vendors (catering, décor, entertainment, AV, photography/videography, transportation).
- Create and manage detailed event timelines, production schedules, and floor plans.
- Oversee event budgets, ensuring all expenditures remain within allocated limits and tracking invoices/payments.
- Coordinate all logistical aspects, including guest registration, seating arrangements, transportation, and accommodation if required.
- Provide on-site management and supervision during events, ensuring smooth execution and prompt resolution of any issues.
- Conduct post-event evaluations, gather feedback, and prepare final reports for clients.
- Maintain up-to-date knowledge of event industry trends, technologies, and best practices.
Required Skills
- Proven experience in event planning and execution, with a strong portfolio showcasing both wedding and corporate events.
- Exceptional organizational and time management skills, with the ability to manage multiple projects simultaneously.
- Strong negotiation and vendor management abilities.
- Excellent written and verbal communication skills.
- Proficiency in event management software and Microsoft Office Suite (Word, Excel, PowerPoint).
- Creative flair and an ability to think outside the box to deliver unique event experiences.
- Problem-solving skills and composure under pressure.
- Valid driver's license and access to reliable transportation for local travel within Clarendon.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Event Management, Marketing, or a related field.
- Certification in Event Management (e.g., CMP, CSEP).
- Existing network of trusted local vendors in Frankfield, Clarendon, and surrounding areas.
- Experience with virtual or hybrid event planning platforms.
- Bilingual proficiency (e.g., English and Spanish).
Perks & Benefits
- Flexible work schedule and autonomy in project management.
- Opportunity to build a diverse portfolio with varied clients.
- Access to a broad client base through Career.zycto's network.
- Potential for long-term project engagements.
- Professional development and networking opportunities within the industry.
- Competitive project-based compensation.
How to Apply
Interested candidates are invited to submit their comprehensive resume, a cover letter highlighting their relevant experience in both wedding and corporate event planning, and a portfolio showcasing their past successful events. Please click on the link below to apply for this exciting freelance opportunity.
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