About Company
Cultivating a thriving professional environment is at the heart of Career.zycto’s mission. As a premier staffing and recruitment firm, we empower businesses by connecting them with exceptional talent, and we understand that our own internal team is our greatest asset. For an Administrative Receptionist, our Downtown Los Angeles office offers a stimulating and supportive workplace where your organizational prowess and welcoming presence will be celebrated. You’ll be crucial in shaping positive first impressions and ensuring seamless daily operations, making Career.zycto an outstanding place to build your administrative career.
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Job Description
Career.zycto is seeking a highly organized, professional, and welcoming Administrative Receptionist to join our vibrant team in Downtown Los Angeles. This on-site office role is crucial for creating an outstanding first impression for our clients, candidates, and visitors, while also providing essential administrative support to ensure the smooth and efficient operation of our bustling recruitment office. As the first point of contact, you will be the face and voice of Career.zycto, embodying our commitment to excellence and exceptional service. You will manage a diverse range of responsibilities, from greeting guests and managing communications to supporting various departments with critical administrative tasks. This position offers a fantastic opportunity for an individual with a keen eye for detail, proactive work ethic, and a genuine desire to contribute to a dynamic and fast-paced professional environment. If you thrive on organization, enjoy interacting with people, and are looking to make a significant impact within a growing company, we encourage you to apply. We are looking for someone who can anticipate needs, solve problems efficiently, and maintain a high level of professionalism in all interactions.
Key Responsibilities
- Greet and welcome clients, candidates, and visitors with a professional and friendly demeanor.
- Manage incoming calls, directing them to the appropriate personnel or taking accurate messages.
- Oversee the reception area, ensuring it remains tidy, organized, and presentable.
- Schedule and coordinate meetings, appointments, and conference room bookings.
- Handle incoming and outgoing mail, packages, and deliveries.
- Assist with general administrative tasks, including data entry, filing, scanning, and photocopying.
- Maintain office supplies inventory, placing orders as needed.
- Support various departments with ad-hoc projects and assignments.
- Act as a liaison between internal staff and external contacts.
- Uphold confidentiality and handle sensitive information with discretion.
Required Skills
- Proven experience as a Receptionist, Administrative Assistant, or similar role (18+ months).
- Exceptional verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Professional appearance and demeanor.
- Ability to be resourceful and proactive when issues arise.
- Customer service-oriented approach.
- High school diploma or equivalent.
Preferred Qualifications
- Associate's degree or higher in Business Administration or a related field.
- Experience with multi-line phone systems and office management software.
- Familiarity with the recruitment or staffing industry.
- Bilingual proficiency (e.g., Spanish, Mandarin) is a plus.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Paid time off and holidays.
- Opportunities for professional development and growth.
- A dynamic and supportive work environment.
- Located in the vibrant heart of Downtown Los Angeles with easy access to public transport.
How to Apply
Ready to be the welcoming face of Career.zycto? We invite qualified candidates to submit their application immediately. Please click on the link below to apply for this exciting opportunity.
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