About Company
Are you a meticulous organizer with a knack for keeping projects on track? Career.zycto thrives on efficiency and strategic execution, supporting dynamic corporate initiatives across various sectors. We foster an environment where your administrative prowess directly contributes to critical project milestones and overall business success. Our collaborative corporate team values proactive problem-solvers who can manage complex schedules, communications, and resources. Join a company that invests in its people, offering pathways for professional development and recognizing dedication to operational excellence. We empower our Project Administrators to be the backbone of our thriving project ecosystem.
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Job Description
Are you an impeccably organized and proactive individual ready to be the linchpin of our corporate project success? Career.zycto is seeking a dedicated Project Administrator to join our dynamic Corporate Team in Japantown, San Jose. In this pivotal role, you will provide comprehensive administrative and coordination support to multiple project managers and project teams, ensuring the smooth execution of initiatives from inception to completion. You will be instrumental in maintaining project timelines, managing crucial documentation, facilitating communication among stakeholders, and tracking project progress against established goals. This isn’t just an administrative role; it’s an opportunity to significantly impact our operational efficiency and contribute directly to our strategic objectives. We are looking for someone who thrives in a fast-paced environment, possesses exceptional attention to detail, and is adept at juggling multiple priorities with a positive attitude. Your ability to anticipate needs, resolve minor issues independently, and act as a reliable point of contact will be key to your success and our collective achievements. Join a company that values precision, teamwork, and continuous improvement, where your contributions are recognized and your professional growth is supported. If you’re passionate about supporting high-stakes projects and contributing to a thriving corporate culture, we encourage you to apply.
Key Responsibilities
- Coordinate project schedules, resources, and information, ensuring all deadlines are met efficiently.
- Act as the primary point of contact for project team members and external stakeholders regarding administrative matters.
- Organize and maintain comprehensive project documentation, including reports, contracts, budgets, and invoices, ensuring accuracy and accessibility.
- Facilitate internal and external communications, preparing and distributing project updates, presentations, and meeting minutes.
- Assist in the preparation and monitoring of project budgets, tracking expenses and reconciling discrepancies.
- Schedule and organize project-related meetings, ensuring all necessary materials are prepared and distributed in advance.
- Support Project Managers in risk management, issue tracking, and resolution processes.
- Onboard new project team members by providing necessary resources and information.
- Implement and maintain efficient administrative systems to support ongoing project activities.
- Contribute to the continuous improvement of project administration processes and tools.
Required Skills
- Minimum of 3 years of experience in a Project Administrator, Project Coordinator, or similar administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Asana, Trello, Jira, Microsoft Project).
- Exceptional organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
- Strong verbal and written communication skills, with keen attention to detail.
- Proven ability to work independently and as part of a team in a fast-paced corporate environment.
- Excellent problem-solving abilities and a proactive approach to anticipating needs.
- Demonstrated ability to handle confidential information with discretion.
Preferred Qualifications
- Bachelor's degree in Business Administration, Project Management, or a related field.
- Certification in Project Management (e.g., CAPM, PMP) or a related administrative professional certification.
- Experience working within an agile project management framework.
- Familiarity with financial tracking and basic accounting principles.
- Previous experience in a corporate services or consulting industry setting.
Perks & Benefits
- Competitive annual salary.
- Comprehensive health, dental, and vision insurance plans.
- Paid time off (PTO) and company holidays.
- 401(k) retirement plan with company matching contributions.
- Opportunities for professional development and continuous learning.
- Dynamic and supportive team environment.
- Complimentary snacks and beverages.
- Convenient location in Japantown, San Jose with access to public transport.
How to Apply
Ready to bring your organizational talents to Career.zycto? Please click on the application link below to submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. We look forward to reviewing your application and exploring how you can contribute to our corporate team’s success.
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