About Company
Join Career.zycto, where your vision for extraordinary events finds its stage. We connect top-tier talent with clients seeking unparalleled planning and execution, from intimate weddings to large-scale corporate galas across Jamaica. For a freelance Event Planner, this means diverse project opportunities, creative freedom, and the chance to build a stellar portfolio with a supportive network. We pride ourselves on fostering environments where professionalism meets passion, allowing you to focus on crafting memorable experiences while we handle the logistical bridge to success. Elevate your event planning career by partnering with a company that values innovation and impact.
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Job Description
Career.zycto is seeking a highly creative, detail-oriented, and experienced freelance Event Planner to join our dynamic network. This exciting opportunity focuses on delivering exceptional wedding and corporate events within the vibrant landscape of Rose Hall, Montego Bay, and surrounding areas. As a freelance professional, you will be instrumental in conceptualizing, planning, and executing a diverse range of events, translating client visions into unforgettable realities.
We are looking for a self-starter with a proven track record in both romantic wedding celebrations and sophisticated corporate functions. You will manage projects from initial consultation and proposal development through to on-site execution and post-event analysis. This role demands not only a keen eye for aesthetics and design but also robust organizational skills, impeccable client communication, and the ability to thrive under pressure. Your portfolio should demonstrate versatility, innovation, and a commitment to excellence, reflecting an understanding of current event trends and client-specific needs across various budgets.
Working independently, you will be responsible for sourcing vendors, negotiating contracts, managing budgets, and coordinating all logistical aspects to ensure seamless event flow. Success in this role hinges on your ability to build strong relationships with clients and suppliers, adapting quickly to challenges and providing proactive solutions. If you are passionate about crafting unique experiences, possess an entrepreneurial spirit, and are ready to elevate your career by taking on diverse, high-profile projects, we invite you to connect with us. This is more than just planning; it’s about creating moments that resonate and leave lasting impressions for both private individuals and esteemed corporate entities.
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Key Responsibilities
- Conduct initial client consultations to understand event objectives, preferences, and budget for both wedding and corporate events.
- Develop comprehensive event proposals, including themes, décor, catering, entertainment, and logistical plans.
- Create detailed timelines, checklists, and floor plans to ensure smooth execution.
- Source, negotiate with, and manage a diverse range of vendors (venues, caterers, florists, photographers, entertainers, etc.).
- Prepare and manage event budgets, ensuring all financial aspects are meticulously tracked and adhered to.
- Coordinate all on-site event logistics, including setup, breakdown, and troubleshooting during events.
- Provide exceptional client communication and support throughout the planning process.
- Oversee all contractual agreements with vendors and clients.
- Conduct post-event evaluations and gather client feedback to ensure continuous improvement.
- Stay current with event planning trends, technologies, and best practices relevant to both wedding and corporate sectors.
Required Skills
- Proven experience in event planning for both wedding and corporate events (min. 3 years)
- Exceptional organizational and time management skills
- Strong negotiation and vendor management abilities
- Excellent communication and interpersonal skills
- Proficiency in budget management and financial tracking
- Ability to work independently and manage multiple projects simultaneously
- Creative flair and a keen eye for design and detail
- Problem-solving skills and ability to adapt to unforeseen circumstances
Preferred Qualifications
- Bachelor’s degree in Hospitality Management, Marketing, or a related field
- Certification in Event Management (e.g., CMP, CSEP)
- Established network of local vendors and venues in Montego Bay and surrounding areas
- Experience with event management software and CRM tools
- Fluency in additional languages relevant to the Jamaican tourism market
Perks & Benefits
- Flexible working hours and remote work opportunities for planning phases
- Exposure to diverse and high-profile wedding and corporate events
- Opportunity to build a strong professional portfolio with varied projects
- Autonomy in project management and creative input
- Competitive project-based compensation
- Networking opportunities with clients and industry professionals
- Supportive resource sharing and community within the Career.zycto network
How to Apply
To apply for this exciting freelance opportunity, please submit your detailed resume, a cover letter outlining your experience in both wedding and corporate event planning, and a link to your online portfolio or a PDF showcasing relevant event projects. Please encourage applicants to click on the link below to apply for the job.
