About Company
An entry-level Immigration Records Clerk seeks stability, clear processes, and a supportive environment. Career.zycto, a dynamic force in talent acquisition, offers just that. We empower our team members, including those just starting their careers, to build foundational skills in a meticulous and impactful field. Joining us means becoming part of an organisation that values precision, ethical practice, and continuous learning. We cultivate a workplace where attention to detail directly contributes to successful outcomes for clients. Discover a launchpad for your professional journey in a role crucial to our operational excellence.
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Job Description
Career.zycto is excited to announce an opening for an Immigration Records Clerk – Entry Level to join our dedicated team in Glasgow. This pivotal full-time, on-site role offers a fantastic opportunity for an enthusiastic and meticulous individual to embark on a professional career within a supportive and dynamic environment. As an Entry Level Immigration Records Clerk, you will play a crucial part in the efficient and accurate management of sensitive immigration documentation and data, directly supporting the seamless flow of our operations. We understand that this may be your first step into the professional world, and we are committed to providing comprehensive training and mentorship to ensure your success.
This role is ideal for someone with a sharp eye for detail, a strong commitment to confidentiality, and a desire to learn and grow within an administrative support capacity that impacts real lives and critical processes. You will be instrumental in maintaining the integrity of our record-keeping systems, ensuring all files are organised, accessible, and compliant with relevant regulations. This involves everything from initial data entry and document scanning to physical and digital file organisation and retrieval, all while upholding the highest standards of accuracy and discretion.
While the title specifies “Immigration Records Clerk”, your daily tasks will encompass a broader range of administrative support functions, contributing to the overall efficiency of our office operations. We are looking for someone who is eager to take initiative, is naturally organised, and possesses a proactive approach to problem-solving. This isn’t just a filing job; it’s an opportunity to develop invaluable administrative skills, understand complex legal processes, and become an integral part of a team that prides itself on precision and client service. If you are ready to apply your organisational talents and keen attention to detail in a role that offers significant learning potential and a clear career path, Career.zycto is the place for you to start and build a robust foundation for your professional future.
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Key Responsibilities
- Perform accurate and timely data entry into various internal and client-specific databases and systems.
- Scan, file, and organise both physical and digital immigration documents with meticulous attention to detail.
- Maintain strict confidentiality of all sensitive client information and immigration records in accordance with data protection regulations (e.g., GDPR).
- Assist with the retrieval, archiving, and indexing of documents, ensuring easy accessibility for authorised personnel.
- Verify information for accuracy and completeness, identifying and correcting any discrepancies found in records.
- Provide general administrative support to the team, including copying, printing, and preparing documentation.
- Communicate effectively with team members regarding file status, pending tasks, and any issues encountered.
- Adhere to established record-keeping policies and procedures to ensure compliance and consistency.
Required Skills
- Exceptional organisational skills and a methodical approach to tasks.
- High level of attention to detail and accuracy in all work performed.
- Proficiency in basic computer applications, including Microsoft Office Suite (Word, Excel, Outlook).
- Strong verbal and written communication skills.
- Demonstrated ability to maintain strict confidentiality and exercise discretion.
- Reliability, punctuality, and a strong work ethic.
- Legal right to work in the United Kingdom.
Preferred Qualifications
- High School Diploma or equivalent (e.g., Scottish Highers).
- Some previous experience in an administrative, data entry, or office support role (even voluntary or part-time).
- Familiarity with record-keeping systems or database management.
- Basic understanding of data protection principles and their importance.
- An interest in immigration processes, legal administration, or a related field.
Perks & Benefits
- Competitive entry-level salary.
- Comprehensive training and continuous professional development opportunities.
- A supportive, inclusive, and collaborative team environment.
- Clear opportunities for career progression within the company.
- Generous paid holiday allowance.
- Company pension scheme.
- Employee assistance program for personal and professional support.
- Convenient central Glasgow location with excellent public transport links.
How to Apply
Ready to kickstart your career with Career.zycto? We encourage all qualified candidates to apply. Please submit your application by clicking on the link below. We look forward to reviewing your application and potentially welcoming you to our team in Glasgow.
