About Company
Career.zycto isn’t just a recruitment agency; we’re architects of career growth, connecting exceptional talent with pioneering opportunities across Jamaica’s vibrant sectors. For creative and driven event planners, we open doors to diverse projects – from intimate weddings to grand corporate galas. We understand the nuances of the event industry and the entrepreneurial spirit of freelance professionals. Partnering with us means gaining access to a curated network of clients seeking your unique vision and flawless execution. We empower you to leverage your skills in dynamic environments, providing the flexibility and support needed to thrive independently. Shape unforgettable experiences through our expansive network.
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Job Description
Career.zycto is actively seeking a highly skilled and passionate Freelance Event Planner specializing in both wedding and corporate events to join our network of top-tier professionals in Manor Park, Kingston. This is an incredible opportunity for an experienced individual to showcase their creativity, organizational prowess, and meticulous attention to detail on a diverse portfolio of projects. As a freelance event planner, you will be instrumental in bringing clients’ visions to life, from initial concept development to flawless execution. You will manage all facets of event planning, ensuring every detail aligns with client expectations, budget constraints, and deadlines. This role demands a proactive approach, exceptional communication skills, and the ability to seamlessly adapt to the unique challenges and requirements of different event types.
From elegant weddings that capture a couple’s love story to high-impact corporate functions designed to achieve specific business objectives, your expertise will be crucial. We are looking for someone who can not only plan but also inspire confidence, build strong vendor relationships, and navigate logistical complexities with grace under pressure. If you thrive on transforming ideas into memorable experiences and are ready to take on exciting projects with autonomy and support, we encourage you to connect with us. This is more than just a job; it’s a chance to build your portfolio, expand your network, and leave a lasting impression on clients across Kingston and beyond.
Key Responsibilities
- Consult with clients to understand their event objectives, preferences, and budgetary requirements for both wedding and corporate events.
- Develop comprehensive event proposals, including themes, concepts, décor, catering, entertainment, and logistics.
- Create and manage detailed event timelines, budgets, and checklists to ensure all milestones are met.
- Source, negotiate, and manage relationships with vendors (venues, caterers, photographers, florists, entertainers, etc.).
- Oversee event setup, execution, and breakdown, ensuring seamless operations and problem-solving on-site.
- Coordinate all logistical elements, including transportation, accommodation, audiovisual requirements, and guest management.
- Ensure compliance with all relevant health, safety, and regulatory guidelines for events.
- Provide exceptional customer service and communication throughout the planning process and during the event.
- Conduct post-event evaluations, gather feedback, and analyze event success against objectives.
Required Skills
- Minimum 3 years of professional experience in event planning, with a proven track record in both wedding and corporate events.
- Demonstrable portfolio of successful events.
- Exceptional organizational and project management skills.
- Strong negotiation and vendor management abilities.
- Proficiency in budget management and financial tracking.
- Excellent written and verbal communication skills.
- Ability to work independently and manage multiple projects simultaneously.
- Proficiency with event planning software and Microsoft Office Suite (Word, Excel, PowerPoint).
- Crisis management and problem-solving capabilities under pressure.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
- Certification in Event Management (e.g., CMP – Certified Meeting Professional).
- Established network of reliable local vendors in Kingston and surrounding areas.
- Experience with marketing and promoting events.
- Fluency in additional languages is a plus.
Perks & Benefits
- Flexible working hours and location (hybrid model allows for remote planning and on-site execution).
- Opportunity to work on a diverse range of exciting projects and build a robust portfolio.
- Access to a broad client network through Career.zycto.
- Competitive project-based remuneration.
- Autonomy in managing your workload and creative approach.
- Potential for long-term collaborations and repeat projects.
How to Apply
Are you ready to transform visions into reality? We invite passionate and experienced freelance event planners to submit their application. Please click on the application link below to apply for this exciting opportunity. Ensure your resume highlights your relevant experience in wedding and corporate event planning, and feel free to include a link to your online portfolio, if applicable.
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