About Company
Career.zycto is a dynamic platform dedicated to connecting exceptional talent with unparalleled opportunities across Jamaica and beyond. We champion professional growth and cultivate environments where innovation thrives. For event planners, we offer a robust network and diverse projects, from intimate gatherings to large-scale corporate functions, providing the flexibility and creative freedom you seek. Join us and leverage your expertise in a supportive ecosystem designed to elevate your career and deliver remarkable experiences.
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Job Description
Career.zycto is actively seeking a highly skilled and passionate freelance Event Planner to join our esteemed network of professionals. This unique opportunity focuses on crafting unforgettable experiences for both wedding and corporate clients within the picturesque setting of Irish Town, St. Andrew, and its surrounding vibrant communities. We are looking for an independent, creative, and meticulously organized individual who can manage events from concept to flawless execution, consistently exceeding client expectations.
As our freelance Event Planner, you will be instrumental in bringing diverse visions to life. For weddings, your expertise will transform dreams into reality, working closely with couples to understand their unique love stories and translate them into bespoke celebrations. This involves everything from venue selection, décor conceptualization, vendor management (catering, photography, entertainment), timeline creation, and on-the-day coordination, ensuring every detail reflects the couple’s personality and ensures a joyous, stress-free occasion.
On the corporate front, you will design and deliver impactful events that align with strategic business objectives. This could include sophisticated conferences, product launches, gala dinners, team-building retreats, or executive meetings. Your role will encompass understanding client briefs, developing innovative event themes, managing budgets, sourcing appropriate technology and AV solutions, coordinating logistics, and ensuring a professional and engaging environment that enhances brand reputation and achieves measurable outcomes.
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This freelance position offers significant autonomy and the flexibility to manage your own schedule while collaborating on exciting projects. You will be responsible for building strong client relationships, presenting proposals, negotiating contracts, and ensuring financial accountability for each event. While planning can often be done remotely, on-site presence for venue visits, vendor meetings, and event execution is absolutely essential. If you thrive on creativity, possess an unwavering commitment to excellence, and are eager to leave a lasting impression through your event expertise, we encourage you to connect with us.
Key Responsibilities
- Lead the full event lifecycle, from initial client consultation and proposal development to post-event evaluation for both wedding and corporate clients.
- Develop detailed event concepts, themes, and design plans that align with client vision and objectives.
- Create comprehensive budgets, manage expenses, and track financial performance for each project.
- Source, negotiate, and manage relationships with a diverse range of vendors (venues, caterers, florists, photographers, entertainers, AV technicians, etc.).
- Develop and manage detailed event timelines, production schedules, and logistical plans.
- Coordinate on-site event execution, overseeing setup, ensuring smooth operations, and resolving any issues promptly.
- Provide exceptional client service, maintaining clear communication and managing expectations throughout the planning process.
- Identify and mitigate potential risks, ensuring compliance with all health, safety, and regulatory requirements.
- Continuously research industry trends and innovative ideas to enhance event experiences.
Required Skills
- Proven experience in event planning and management, specifically within wedding and corporate sectors.
- Exceptional organizational and time management skills, with the ability to handle multiple projects simultaneously.
- Strong negotiation and vendor management abilities.
- Proficiency in budget management and financial oversight.
- Excellent communication (written and verbal) and interpersonal skills.
- Creative flair and a keen eye for detail in event design and execution.
- Problem-solving aptitude and the ability to remain calm under pressure.
- Proficiency in event management software and Microsoft Office Suite (Word, Excel, PowerPoint).
Preferred Qualifications
- Bachelor’s degree in Hospitality Management, Marketing, Communications, or a related field.
- Certification in Event Management (e.g., CMP, CSEP).
- Established network of local vendors and venues in St. Andrew and Kingston.
- Experience with marketing and promotion of events.
- Fluency in additional languages is a plus.
Perks & Benefits
- Flexible work schedule tailored to your projects.
- Opportunity to build a diverse portfolio with high-profile clients.
- Competitive project-based compensation.
- Access to Career.zycto's network and resources.
- Autonomy and creative freedom in event design and execution.
- Potential for long-term collaboration and repeat engagements.
How to Apply
To seize this exciting freelance opportunity, please submit your detailed resume, a cover letter outlining your experience in both wedding and corporate event planning, and a portfolio showcasing your past successful events. Emphasize your independent work style and your ability to manage projects from start to finish. We encourage you to click on the link below to apply for the job.
