About Company
Career.zycto is a dynamic and forward-thinking organization dedicated to fostering growth and success for our clients and our team. We believe that a strong first impression is paramount, and our front office serves as the vibrant hub of our operations. Joining us means becoming an integral part of a culture that values professionalism, efficiency, and exceptional customer service. We pride ourselves on creating a supportive atmosphere where every team member feels valued and empowered to contribute to our collective achievements. For a Receptionist, this translates into an environment where your organizational skills and welcoming demeanor will truly shine and be appreciated.
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Job Description
Are you an exceptionally organized, friendly, and professional individual with a passion for creating positive first impressions? Career.zycto is seeking a dedicated and enthusiastic Receptionist – Office Frontline to be the heart of our bustling Pueblo office. In this pivotal role, you’ll be the first point of contact for our clients, partners, and visitors, setting the tone for their experience with our company. More than just answering phones, you will manage the flow of the office, ensuring smooth operations and a welcoming environment for everyone who walks through our doors.
This isn’t just a desk job; it’s an opportunity to be an essential contributor to our team’s success. Your sharp administrative skills and proactive approach will enable our various departments to function seamlessly. You’ll juggle multiple tasks with grace, from handling incoming communications and managing schedules to providing crucial administrative support for various team members. We’re looking for someone who takes pride in their work, possesses an eye for detail, and thrives in a dynamic, fast-paced setting where no two days are quite the same. You’ll be instrumental in maintaining an organized and efficient workspace, directly impacting our team’s productivity and client satisfaction by ensuring resources are readily available and processes run smoothly.
At Career.zycto, we understand the immense value of a strong frontline presence. Your ability to anticipate needs, resolve inquiries efficiently, and maintain a professional demeanor under pressure will make a significant difference in how our organization is perceived. This role offers the chance to grow your administrative expertise, interact with diverse individuals daily, and truly feel like an indispensable part of a supportive team. You’ll be empowered to take initiative and play a crucial role in maintaining the professional, welcoming atmosphere that defines Career.zycto. If you’re ready to embrace a challenging yet rewarding position where your contributions are recognized and valued, we encourage you to apply and become the welcoming face of Career.zycto in Pueblo.
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Key Responsibilities
- Greet and welcome visitors with a professional and friendly demeanor, directing them to the appropriate personnel or department.
- Answer, screen, and forward incoming phone calls promptly and courteously, taking messages when necessary.
- Manage and maintain the reception area, ensuring it remains tidy, presentable, and well-stocked with necessary materials.
- Receive, sort, and distribute daily mail, deliveries, and packages efficiently.
- Schedule and coordinate meetings, appointments, and conference room bookings.
- Provide general administrative and clerical support to various departments, including data entry, filing, and preparing documents.
- Monitor and order office supplies, ensuring adequate stock levels are maintained.
- Assist with basic IT troubleshooting or liaise with IT support for immediate resolution of minor issues.
- Handle customer inquiries and provide accurate information, or escalate to relevant team members.
- Maintain security by following procedures, monitoring the logbook, and issuing visitor badges.
Required Skills
- Proven experience as a Receptionist, Front Office Representative, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities, with a keen eye for detail.
- Ability to be resourceful and proactive in dealing with issues that may arise.
- Professional attitude and appearance.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Exceptional customer service skills.
Preferred Qualifications
- High school diploma or GED equivalent; associate’s degree or relevant certification is a plus.
- Familiarity with office equipment (e.g., fax machine, printer, scanner).
- Experience with calendar management software.
- Prior experience in a business support or administrative services industry.
Perks & Benefits
- Competitive hourly wage.
- Comprehensive health, dental, and vision insurance.
- Paid Time Off (PTO) and paid holidays.
- 401(k) retirement plan with company match.
- Opportunities for professional development and growth.
- Supportive and collaborative team environment.
- Modern and comfortable office space.
How to Apply
Ready to be the welcoming face of our Pueblo office? Please submit your resume and a brief cover letter outlining your experience and why you are the ideal candidate for this role by clicking on the application link below. We look forward to reviewing your application!
