About Company
Imagine contributing to a team where your organizational skills are genuinely valued, and your daily support is essential for smooth operations. Career.zycto is a dynamic, growth-oriented firm in Broomfield, Colorado, committed to fostering an environment where every team member, especially our administrative professionals, plays a pivotal role in our collective success. We pride ourselves on a collaborative culture, offering stability and opportunities to develop practical administrative expertise. For an Office Assistant, this means an engaging workplace where your efficiency directly impacts our productivity and client satisfaction, making you an indispensable part of our journey.
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Job Description
Career.zycto is actively seeking a highly organized, proactive, and detail-oriented Office Assistant to join our thriving team in Broomfield, Colorado. This pivotal full-time role is absolutely essential for maintaining the efficient daily operations of our bustling office, ensuring a seamless and productive environment for all staff, clients, and visitors. As an Office Assistant – Daily Support, you will be the backbone of our administrative functions, providing critical assistance across various departments and acting as the first point of contact for many of our internal and external interactions.
Your day will be dynamic and diverse, ranging from expertly managing office supplies and equipment inventory to meticulously coordinating meetings and efficiently handling all incoming and outgoing communications. You will be instrumental in creating a welcoming and professional atmosphere for clients and guests, expertly managing incoming calls, and diligently directing inquiries to the appropriate personnel with precision and grace. A significant part of this role involves meticulous record-keeping, accurate data entry, and comprehensive document management, ensuring that all information is up-to-date, accurate, and easily accessible for rapid retrieval. We are specifically looking for someone who consistently takes initiative, anticipates needs before they arise, and demonstrates a strong ability to multitask and prioritize effectively in a fast-paced, evolving setting.
This position offers an excellent opportunity to gain broad administrative experience within a supportive and collaborative culture. You will work closely with various team members, offering direct support to management and ensuring all office systems run with optimal smoothness. Beyond the routine administrative tasks, you’ll have the valuable chance to contribute to special projects, assist with company event planning, and actively help implement new office procedures and technologies designed to further enhance overall efficiency. We deeply value individuals who are not just task-oriented but also proactive problem-solvers, bringing fresh perspectives and a consistently positive attitude to every challenge and opportunity. If you are passionate about organization, dedicated to supporting a high-performing team, and eager to make a tangible and positive impact on daily operations, we strongly encourage you to apply. Join Career.zycto and become an integral part of our operational excellence and continued growth in the Broomfield community.
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Key Responsibilities
- Manage front desk operations, including greeting visitors, answering and directing phone calls, and managing general inquiries.
- Maintain and monitor office supplies inventory, place orders, and ensure proper stocking levels.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff and management.
- Handle incoming and outgoing mail, packages, and deliveries.
- Perform accurate data entry, filing, scanning, and comprehensive document management.
- Provide general administrative support to various departments and senior management.
- Assist with the preparation of presentations, reports, and other business documents.
- Ensure all office equipment (printers, copiers, etc.) is functional and troubleshoot minor issues.
- Organize and maintain the cleanliness and orderliness of common office areas, meeting rooms, and kitchenettes.
- Support the planning and execution of internal company events and special projects.
Required Skills
- Proven experience (minimum 1 year) as an Office Assistant or in a similar administrative support role.
- Exceptional organizational, time management, and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and strong computer literacy.
- Excellent written and verbal communication skills with a professional demeanor.
- Strong attention to detail and demonstrated problem-solving abilities.
- High school diploma or equivalent.
- Ability to work effectively in a team-oriented environment and independently when required.
- Customer service-oriented approach with a positive and proactive attitude.
Preferred Qualifications
- Associate's degree or higher in Business Administration, Office Management, or a related field.
- Experience with office management software, CRM systems, or communication platforms.
- Familiarity with basic bookkeeping, expense reporting, or invoice processing.
- Knowledge of local vendors and services in the Broomfield, CO area.
- Prior experience in a fast-paced, dynamic office environment.
Perks & Benefits
- Competitive hourly wage commensurate with experience.
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off (vacation, sick leave, holidays).
- 401(k) retirement plan with company matching contributions.
- Opportunities for professional development and continuous learning.
- A collaborative, supportive, and inclusive work environment.
- Convenient and modern office location in Broomfield, Colorado.
- Employee assistance program for personal and professional support.
How to Apply
To apply for this exciting opportunity, please submit your resume and a cover letter detailing your relevant experience and why you are a great fit for the Office Assistant – Daily Support role at Career.zycto. Kindly click on the application link provided below to submit your application directly.
