About Company
Are you an ambitious event planner looking to elevate your portfolio? Career.zycto is actively seeking dynamic freelance talent to join our network, focusing on impactful wedding and corporate events across Jamaica. We believe in empowering professionals with the autonomy and resources needed to craft unforgettable experiences. Our collaborative environment supports your creativity, offering diverse projects that challenge and reward. This is an unparalleled opportunity to partner with a forward-thinking organization that values innovation, meticulous execution, and client satisfaction above all. Discover how your vision can flourish with us, transforming ideas into spectacular realities.
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Job Description
This freelance Event Planner role at Career.zycto is an exceptional opportunity for a seasoned professional to take the reins in orchestrating unforgettable wedding celebrations and impactful corporate gatherings within the vibrant Portmore and wider Jamaican landscape. As a crucial member of our extended team, you will be the driving force behind transforming our clients’ aspirations into meticulously planned and flawlessly executed events. We are not just looking for a planner; we are seeking a visionary who can conceptualize unique themes, manage complex logistics with precision, and imbue every occasion with a distinctive touch of elegance and professionalism.
You will embark on a journey with each client, from the initial consultation where you’ll capture their dreams and objectives, through the detailed planning phase involving budget management, vendor selection, contract negotiation, and timeline creation, all the way to on-site coordination ensuring every element unfolds seamlessly. Your portfolio will include everything from intimate, bespoke weddings that reflect personal stories to large-scale corporate conferences, product launches, and gala dinners designed to achieve specific business outcomes. The ability to pivot between these distinct event types, understanding their nuances and differing demands, will be paramount.
Career.zycto provides the platform for you to excel, offering a robust network of trusted vendors, marketing support to help you attract premium clients, and administrative assistance where needed. This partnership model is ideal for those who desire flexibility and ownership over their work, coupled with the security and resources of an established brand. You will be responsible for upholding our reputation for delivering unparalleled service and creating moments that truly matter. We expect a proactive, detail-oriented, and client-centric approach, coupled with an unwavering commitment to exceeding expectations. If you are ready to elevate your career, embrace diverse challenges, and leave a lasting impression on every event you touch, this freelance opportunity with Career.zycto is tailor-made for you. We empower our planners to shine, fostering an environment where innovation and meticulous craftsmanship are celebrated. Come, be a part of building extraordinary experiences across Jamaica.
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Key Responsibilities
- Conduct initial client consultations to understand vision, objectives, and budget for weddings and corporate events.
- Develop comprehensive event proposals, including themes, concepts, timelines, and detailed cost estimates.
- Manage event budgets, track expenses, and negotiate contracts with vendors (caterers, venues, florists, photographers, entertainers, AV specialists).
- Create detailed event schedules, layouts, and logistical plans.
- Oversee on-site event setup, coordination, and breakdown, ensuring seamless execution.
- Maintain strong relationships with clients, providing regular updates and addressing any concerns promptly.
- Identify and troubleshoot potential issues before and during events, implementing effective solutions.
- Ensure all events comply with safety regulations and contractual obligations.
- Post-event evaluation, including client feedback collection and vendor performance review.
- Continuously research industry trends, vendors, and innovative event solutions.
Required Skills
- Proven experience in planning and executing both wedding and corporate events.
- Exceptional organizational and time management skills.
- Strong budget management and negotiation abilities.
- Excellent communication and interpersonal skills.
- Proficiency in event management software (e.g., Aisle Planner, Allseated, Excel for budgeting).
- Ability to work independently and manage multiple projects simultaneously.
- Creative vision and a keen eye for aesthetics and detail.
- Problem-solving capabilities under pressure.
- Valid driver's license and access to reliable transportation.
- Flexibility to work irregular hours, including evenings and weekends, as required by events.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Event Planning, Marketing, or a related field.
- Certification in Event Planning (e.g., CSEP, CMP).
- Extensive network of local Jamaican vendors and venues.
- Experience with diverse cultural events and traditions.
- Proficiency in a second language, particularly Spanish.
Perks & Benefits
- Flexible work schedule and autonomy in project selection.
- Competitive project-based compensation.
- Opportunity to build and diversify your professional portfolio with premium clients.
- Access to Career.zycto's network of preferred vendors and resources.
- Collaborative and supportive environment with experienced industry professionals.
- Professional development opportunities and trend insights.
- Marketing and administrative support for client acquisition.
How to Apply
Interested candidates are encouraged to submit their resume, a cover letter highlighting their relevant experience in both wedding and corporate event planning, and a portfolio showcasing past successful events. Please click on the application link below to apply for this exciting freelance opportunity.
