About Company
Are you eager to dive into the dynamic world of event coordination? Career.zycto is a rapidly growing consulting firm specializing in talent acquisition strategies and professional development workshops across various industries. We believe in creating memorable experiences, whether for our clients, candidates, or internal teams. Joining us as an Event Assistant offers a unique chance to work alongside seasoned professionals, gaining invaluable hands-on experience in planning, executing, and evaluating diverse corporate events. We foster a collaborative environment where fresh ideas are welcomed, and every contribution helps shape our success. This is an ideal launchpad for someone passionate about making events shine.
Job Description
Career.zycto is seeking a highly organized, enthusiastic, and proactive Event Assistant for a temporary engagement based in our vibrant Trolley Square office. This role is perfect for an individual looking to gain significant experience in event planning and execution within a fast-paced corporate environment. As an Event Assistant, you will play a crucial supporting role in ensuring the seamless delivery of various company events, including client workshops, professional development seminars, networking mixers, and internal team-building activities. You’ll be instrumental in handling logistics, managing communications, and providing on-site support, contributing directly to positive attendee experiences and successful event outcomes. This temporary position offers a unique opportunity to build your portfolio, expand your professional network, and make a tangible impact on our organizational goals during a busy event season. We are looking for someone with a keen eye for detail, exceptional communication skills, and a genuine passion for creating memorable moments. If you thrive in dynamic settings, enjoy coordinating multiple moving parts, and are ready to tackle challenges with a positive attitude, we encourage you to apply. Join our team and help us craft engaging experiences that resonate long after the event concludes. Your contributions will directly enhance our brand’s reputation and foster stronger relationships with our community and partners.
Key Responsibilities
- Assist in the planning, coordination, and execution of various corporate events, workshops, and seminars from conception to completion.
- Manage event registration processes, including attendee communication, database updates, and efficient check-in procedures.
- Coordinate proactively with a diverse range of vendors (catering, AV, venue staff, photographers) to ensure timely delivery and setup of all services.
- Prepare comprehensive event materials, such as presentations, personalized name badges, clear signage, and impactful promotional collateral.
- Provide essential on-site logistical support during events, including meticulous room setup, attentive guest assistance, and swift troubleshooting of any issues.
- Handle post-event activities, including distributing surveys, compiling feedback data, and assisting with detailed feedback analysis to drive continuous improvement.
- Maintain accurate and organized records of event budgets, expenses, and vendor contracts to ensure financial transparency and accountability.
- Conduct thorough research on potential venues, innovative suppliers, and fresh event concepts to enhance future offerings and keep our events cutting-edge.
- Communicate effectively and proactively with internal teams and external stakeholders to ensure a smooth event flow and alignment with objectives.
- Perform various administrative duties as required to efficiently support the events team and contribute to overall operational success.
Required Skills
- Proven organizational and exceptional time management skills with the ability to prioritize and juggle multiple tasks simultaneously.
- Excellent written and verbal communication skills, with a professional and engaging demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for document creation, data management, and presentations.
- Strong attention to detail and robust problem-solving abilities, capable of thinking on your feet.
- Ability to work effectively both independently and collaboratively as a valuable member of a dynamic team.
- A proactive, can-do attitude and a strong willingness to take initiative and ownership of tasks.
- Demonstrated customer-service oriented mindset, ensuring positive interactions with all stakeholders.
Preferred Qualifications
- Previous experience (internship or temporary role) in event coordination, hospitality, or administrative support.
- Familiarity with event management software or CRM systems to streamline processes.
- Basic graphic design skills (e.g., Canva) for creating visually appealing event collateral.
- Ability to adapt quickly to changing priorities, unexpected situations, and tight deadlines with grace.
- Currently pursuing or holding a Bachelor's degree in Marketing, Communications, Hospitality, or a related field.
Perks & Benefits
- Opportunity for significant professional growth and skill development in a thriving event management environment.
- Exposure to diverse corporate events, high-profile client interactions, and valuable learning experiences.
- Work within a collaborative, supportive, and energetic team culture.
- Exceptional networking opportunities with industry professionals and thought leaders.
- Competitive temporary hourly wage that recognizes your contributions.
- Convenient office location in the vibrant Trolley Square neighborhood of Wilmington, offering easy access to amenities.
How to Apply
Interested candidates are invited to submit their resume and a brief cover letter outlining their experience and interest in event coordination. Please click on the application link below to apply for this exciting temporary opportunity. We look forward to reviewing your application and potentially welcoming you to the Career.zycto team!
