About Company
Join a dynamic network at Career.zycto, where your passion for crafting unforgettable moments meets unparalleled opportunities. We are a specialized recruitment partner dedicated to connecting exceptional talent with leading clients across various industries. For freelance Event Planners, Career.zycto offers a robust platform to expand your portfolio, secure diverse projects, and truly thrive. We pride ourselves on fostering professional growth and providing the resources needed for you to shine, making it the perfect environment to elevate your career by delivering outstanding event experiences for our esteemed clientele.
Job Description
This role requires a creative and highly organized freelance Event Planner to orchestrate seamless and memorable wedding and corporate events for our diverse clientele in Frankfield, Clarendon, and surrounding areas. As a key partner, you will be instrumental in transforming our clients’ visions into stunning realities, managing every detail from concept development to flawless execution. We’re seeking a professional with a passion for meticulous planning, innovative design, and exceptional client service, capable of handling multiple projects with varying scopes and complexities.
The ideal candidate will possess a deep understanding of both the unique charm of wedding planning and the strategic precision required for corporate events. You will be responsible for cultivating strong relationships with clients, understanding their specific needs and budgetary constraints, and then translating these into comprehensive event proposals. This includes everything from vendor selection and negotiation, venue scouting, timeline creation, budget management, and on-site coordination. Your ability to anticipate challenges, problem-solve proactively, and maintain composure under pressure will be critical to your success.
This freelance opportunity with Career.zycto allows for significant autonomy and flexibility, empowering you to manage your own schedule while benefiting from our extensive network of clients and resources. You will work on a project-by-project basis, taking ownership of each event from initial client brief through post-event wrap-up. We expect you to be a self-starter, highly resourceful, and committed to delivering excellence every single time. If you thrive on creativity, organization, and the satisfaction of bringing joyous celebrations and impactful corporate gatherings to life, we encourage you to join our growing network of freelance professionals. This is an unparalleled chance to broaden your experience, collaborate with diverse businesses and individuals, and make a significant impact on local events within the vibrant Frankfield community.
Key Responsibilities
- Consult with clients to understand their vision, requirements, and budget for both wedding and corporate events.
- Develop comprehensive event proposals, including themes, décor, catering, entertainment, and logistics.
- Source and negotiate with vendors (venues, caterers, decorators, photographers, entertainers, etc.) to secure the best services and rates.
- Create detailed event timelines, production schedules, and floor plans.
- Manage event budgets, track expenses, and ensure financial targets are met.
- Oversee all aspects of event setup, execution, and breakdown, including on-site coordination.
- Act as the primary point of contact for clients and vendors throughout the planning process.
- Proactively identify and resolve potential issues or challenges before and during events.
- Ensure all events adhere to health, safety, and regulatory guidelines.
- Conduct post-event evaluations and gather client feedback for continuous improvement.
Required Skills
- Proven expertise in event planning and coordination for both weddings and corporate functions.
- Exceptional organizational and project management abilities.
- Strong negotiation and vendor management skills.
- Excellent communication (written and verbal) and interpersonal skills.
- Proficiency in budget management and financial tracking.
- Creative flair with an eye for design and detail.
- Ability to multitask, prioritize, and manage time effectively under pressure.
- Proficiency with event planning software and Microsoft Office Suite.
- Strong problem-solving capabilities and adaptability.
- Valid driver's license and access to reliable transportation.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Event Planning, Marketing, or a related field.
- Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP) designation.
- Established network of local vendors and service providers in Clarendon.
- Experience with client relationship management (CRM) systems.
- Portfolio showcasing successful past events, including testimonials.
- Fluency in an additional language (e.g., Spanish) is a plus.
Perks & Benefits
- Flexible working hours and autonomy over your schedule.
- Opportunity to work on diverse and exciting projects.
- Expand your professional portfolio and network.
- Competitive project-based compensation.
- Access to a broad client base through Career.zycto.
- Support and resources from Career.zycto's talent network.
How to Apply
To apply for this exciting freelance opportunity, please submit your detailed resume, a cover letter outlining your relevant experience with both wedding and corporate events, and a link to your portfolio (if available) to our talent acquisition team. We encourage all qualified candidates to click on the link below to apply for the job.
