About Company
The Skyline Group of Companies is a fully integrated, privately owned real estate acquisition, management, and investment firm based in Guelph, Ontario, Canada. Founded in 1999, Skyline manages more than $8.7 billion in real estate and clean energy assets, encompassing more than 58,000 residential suites and over 5.5 million square feet of commercial space. With a commitment to environmental, social, and governance (ESG) principles, Skyline is dedicated to building strong communities, fostering a culture of innovation, and delivering exceptional value to its investors, residents, and tenants. We believe in nurturing talent from within and providing comprehensive training and development opportunities for our team members.
Job Description
Are you meticulously organized, detail-oriented, and eager to kick-start your career in a dynamic and fast-paced environment? Skyline Group of Companies is searching for a highly motivated and enthusiastic Entry Level Project Documentation Assistant to join our growing team in Guelph. This is an incredible opportunity for someone looking to gain valuable experience in project management and administrative support within the real estate and investment sectors.
In this vital entry-level role, you will be instrumental in ensuring the smooth and efficient flow of information for various projects across our diverse portfolio. You will be responsible for organizing, maintaining, and managing critical project documents, playing a key part in the success of our initiatives. This position offers an excellent foundation for understanding project lifecycles, developing essential organizational skills, and contributing directly to tangible outcomes. You’ll work closely with Project Managers, Coordinators, and other team members, learning industry best practices and internal systems.
We are not looking for someone with years of experience; rather, we seek a proactive individual with a strong desire to learn, an exceptional eye for detail, and a commitment to accuracy. If you thrive in a structured environment where your organizational prowess can shine, and you’re ready to embrace new challenges and grow professionally, then we encourage you to apply. Join a company that values its people and invests in their development, offering a supportive team culture and opportunities for advancement as you build your career with us.
Key Responsibilities
- Organize, file, and maintain all project-related documents, both physical and digital, ensuring easy accessibility and proper version control.
- Assist Project Managers in preparing, formatting, and distributing project reports, presentations, and other communication materials.
- Enter and update project data in various systems and databases with a high degree of accuracy.
- Support the scheduling and coordination of project meetings, including preparing agendas and recording minutes.
- Handle incoming and outgoing project correspondence, ensuring timely delivery and proper archiving.
- Conduct routine document audits to ensure compliance with company standards and regulatory requirements.
- Collaborate with internal teams to gather necessary documentation and information for ongoing projects.
- Learn and utilize project management software and document management systems effectively.
- Assist with general administrative tasks as required to support project team operations.
- Identify and suggest improvements to documentation processes to enhance efficiency and accuracy.
Required Skills
- High School Diploma or equivalent; post-secondary education in administration, business, or a related field is an asset.
- Exceptional organizational skills and meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- A proactive attitude and a strong willingness to learn new systems and processes.
- Ability to work both independently and collaboratively within a team setting.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
Preferred Qualifications
- Previous experience (even informal or volunteer) in an administrative or office support role.
- Familiarity with document management systems or project management software (e.g., SharePoint, Jira, Asana).
- Basic understanding of project management principles.
- Interest in the real estate, property management, or investment industries.
Perks & Benefits
- Competitive salary commensurate with an entry-level position.
- Comprehensive health and dental benefits package.
- Paid time off and holidays.
- Opportunities for professional development and career advancement within a growing company.
- Access to internal training programs and mentorship.
- A supportive and inclusive work environment.
- Employee assistance program.
- Company-sponsored social events and team-building activities.
How to Apply
If you are a highly organized individual with a passion for precision and a desire to grow your career with a leading company, we encourage you to apply! Please click on the application link below to submit your resume and cover letter. Tell us why you are the perfect fit for this entry-level opportunity at Skyline Group of Companies. We thank all applicants for their interest; however, only those selected for an interview will be contacted.