About Company
Ready to shape the future of talent acquisition? Career.zycto is a dynamic and forward-thinking recruitment firm based in Solihull, committed to connecting top-tier talent with innovative companies. We pride ourselves on our agile approach and collaborative environment. For a Procurement Assistant, this means being at the heart of our operational efficiency, directly contributing to the smooth running of our vital supply chain and vendor relationships. Join a team where your keen eye for detail and organizational prowess are genuinely valued, ensuring we consistently deliver excellence.
Job Description
Career.zycto is seeking a meticulous and proactive Procurement Assistant to join our thriving operations team in Solihull. This is an exciting opportunity for an individual with a keen eye for detail and a passion for efficient supplier management to play a pivotal role in our continued success. As a Procurement Assistant, you will be instrumental in ensuring the seamless flow of goods and services critical to our business operations, from initial order placement through to delivery and invoice reconciliation. You will be at the forefront of our purchasing process, supporting various departments within Career.zycto by managing requisitions, processing purchase orders, and maintaining accurate procurement records.
Your day-to-day will involve extensive interaction with our valued suppliers, building and nurturing relationships that underpin our operational efficiency. You will be the primary point of contact for order inquiries, delivery updates, and any potential discrepancies, demonstrating exceptional communication and problem-solving skills to ensure timely and effective resolutions. This role requires someone who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and consistently adheres to high standards of accuracy.
We are looking for someone who can not only execute tasks diligently but also contribute proactively to process improvements. You will assist in identifying opportunities for cost savings, evaluate supplier performance, and help us maintain a robust and reliable supply chain. If you are organized, analytical, and possess a strong commercial acumen, this role offers a fantastic platform to develop your procurement career within a supportive and innovative environment. Join Career.zycto and become a key player in ensuring our operational excellence, directly impacting our ability to deliver outstanding recruitment solutions to our clients.
Key Responsibilities
- Process purchase orders accurately and efficiently using our procurement system, ensuring compliance with company policies.
- Liaise daily with suppliers regarding order status, delivery schedules, and discrepancies, proactively resolving issues.
- Maintain strong, collaborative supplier relationships, focusing on timely and cost-effective procurement outcomes.
- Assist in negotiating favourable terms with new and existing vendors, seeking best value without compromising quality.
- Monitor inventory levels for key office supplies and operational equipment, identifying purchasing needs in advance.
- Reconcile invoices against purchase orders and goods received, escalating and resolving any billing issues promptly.
- Generate regular procurement reports and analyse data to identify trends, opportunities for improvement, and cost savings.
- Ensure strict compliance with company procurement policies, ethical guidelines, and legal requirements.
- Support the wider procurement and operations team with administrative tasks, data entry, and project work as required.
- Contribute to continuous improvement initiatives within the procurement function, suggesting and implementing efficiencies.
Required Skills
- Proven experience (minimum 1 year) in a procurement, purchasing, or administrative support role.
- Excellent organizational and time management skills with the ability to prioritise tasks effectively.
- Strong attention to detail and a high level of accuracy in data entry and record keeping.
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Exceptional communication (written and verbal) and interpersonal abilities for effective supplier liaison.
- Ability to work independently with minimal supervision and collaboratively as part of a team.
- Strong problem-solving capabilities and a proactive approach to issue resolution.
- Familiarity with procurement software or ERP systems is highly desirable.
Preferred Qualifications
- A relevant qualification in Business Administration, Supply Chain Management, or a related field.
- CIPS Level 2 or equivalent certification in Procurement and Supply.
- Previous experience within the recruitment or professional services sector.
- Basic understanding of contract management principles.
Perks & Benefits
- Competitive annual salary and eligibility for performance-based bonuses.
- 25 days annual leave plus all UK bank holidays.
- Comprehensive health and wellness benefits package, including private medical options.
- Company pension scheme with generous employer contributions.
- Excellent opportunities for professional development, including support for CIPS training.
- A modern, collaborative, and supportive office environment in the heart of Solihull.
- Regular team social events, recognition schemes, and employee appreciation activities.
- Access to an Employee Assistance Program for well-being support.
How to Apply
If you are a driven and detail-oriented professional ready to contribute to a dynamic team, we encourage you to apply! Please click on the application link below to submit your CV and a cover letter outlining your suitability for this role. We look forward to hearing from you.
