About Company
Ready to transform your passion for flawless events into a thriving freelance career? Career.zycto acts as a strategic bridge, connecting exceptional talent like yours with diverse clients seeking unparalleled event planning expertise. We empower event planners to showcase their creativity, organizational prowess, and local market insight across both enchanting weddings and impactful corporate gatherings. For an event planner, this means access to a vibrant portfolio of opportunities, professional support, and the freedom to craft unforgettable experiences while building your personal brand. Join a network where your skill in delivering seamless, memorable events is truly valued and celebrated.
Job Description
Career.zycto is seeking a dynamic and highly organized Freelance Event Planner specializing in both wedding and corporate events to join our growing network of talented professionals. This unique opportunity allows you to leverage your expertise in creating memorable experiences while enjoying the flexibility and autonomy that freelancing offers. As an Event Planner, you will be instrumental in conceptualizing, planning, and executing a diverse range of events, from intimate weddings to large-scale corporate conferences and everything in between, primarily within the vibrant Kingston metropolitan area. We are looking for a creative visionary with a meticulous eye for detail, exceptional project management skills, and a deep understanding of local vendors and trends.
Your role will involve close collaboration with clients to understand their vision, budget, and specific requirements, translating these into beautifully orchestrated events. This includes developing comprehensive event proposals, managing timelines, coordinating with vendors, overseeing budgets, and ensuring flawless execution on event day. You’ll navigate the intricacies of wedding planning, including venue selection, catering, décor, entertainment, and guest management, alongside the demands of corporate events such as logistics, technical requirements, branding, and stakeholder engagement. Success in this position hinges on your ability to multitask, problem-solve under pressure, and deliver outstanding client satisfaction consistently. If you are passionate about crafting unforgettable moments and thrive in a fast-paced, client-focused environment, we encourage you to connect with us. This is an incredible chance to expand your portfolio, work on exciting projects, and truly make an impact with your event planning prowess.
Key Responsibilities
- Collaborate with clients to define event goals, scope, and budget for both wedding and corporate events.
- Develop detailed event proposals, including theme, concept, venue options, vendor recommendations, and cost breakdowns.
- Manage all aspects of event planning from conception to post-event evaluation.
- Source, negotiate with, and manage a diverse range of vendors (caterers, decorators, photographers, AV technicians, entertainers, etc.).
- Create and manage comprehensive event timelines, ensuring all deadlines are met.
- Oversee event budgets, track expenses, and ensure financial targets are achieved.
- Coordinate logistics, including venue setup, transportation, accommodation, and guest services.
- Provide on-site management and supervision during events to ensure seamless execution.
- Handle unexpected issues or emergencies professionally and efficiently.
- Conduct post-event evaluations, gather feedback, and analyze event success metrics.
- Maintain strong relationships with clients and vendors.
Required Skills
- Proven experience as an Event Planner (wedding and/or corporate events)
- Exceptional organizational and project management skills
- Strong negotiation and vendor management abilities
- Excellent written and verbal communication skills
- Proficiency in event management software and tools
- Ability to work independently and manage multiple projects concurrently
- Creative flair and a keen eye for aesthetics and detail
- Problem-solving capabilities and ability to perform under pressure
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Preferred Qualifications
- Bachelor’s degree in Hospitality Management, Marketing, Communications, or a related field
- Event planning certification (e.g., CMP, CSEP)
- Established network of local vendors and venues in Kingston, Jamaica
- Portfolio showcasing successful wedding and corporate events
- Experience with virtual or hybrid event formats
Perks & Benefits
- Flexible working hours and location (hybrid model for planning)
- Opportunity to build a diverse and impressive event portfolio
- Access to a broad network of clients and industry professionals through Career.zycto
- Autonomy in managing your projects and schedule
- Competitive project-based compensation
- Professional development opportunities through client diversity
How to Apply
If you are a talented freelance Event Planner ready to bring your creativity and expertise to a variety of exciting projects, we want to hear from you! Please click on the application link below to submit your resume and a portfolio of your past work. We look forward to reviewing your qualifications and potentially welcoming you to our network of exceptional professionals.
