About Company
Imagine a career where your creativity truly shines, where every project is a new canvas for innovation. Career.zycto empowers professionals like you to connect with leading opportunities across Jamaica, fostering growth and celebrating individual talent. We understand the unique drive of an event planner – the passion for precision, the joy in bringing visions to life. Partnering with us means gaining access to a curated network of clients seeking exceptional event planning expertise, from intimate weddings to large-scale corporate galas. We’re dedicated to helping you build a thriving freelance portfolio and make a significant impact.
Job Description
Career.zycto is actively seeking an exceptionally talented and highly motivated Freelance Event Planner specializing in both wedding and corporate events to join our dynamic network of professionals. This is a unique opportunity for a self-driven individual based in or around Jack’s Hill, St. Andrew, to leverage their expertise across diverse projects, working with various clients who demand excellence, creativity, and seamless execution. As a freelance Event Planner, you will be the visionary and orchestrator, responsible for conceptualizing, planning, executing, and overseeing a wide range of events, ensuring every detail aligns perfectly with client expectations and delivers an unforgettable experience. Your diverse portfolio will span everything from intimate, bespoke weddings characterized by elegance and personal touches, to sophisticated corporate conferences, impactful product launches, high-profile gala dinners, and memorable team-building events.
This pivotal role demands a unique blend of artistic vision, meticulous organization, and superior communication skills. You will operate with significant autonomy, managing multiple projects concurrently, from the very first client consultation and intricate budget management to strategic vendor selection, flawless on-site coordination, and thorough post-event analysis. We are specifically looking for a creative problem-solver with a proven track record of delivering consistently flawless events, someone who not only thrives under pressure but also anticipates challenges and consistently exceeds expectations. The ideal candidate will possess an innate understanding of complex event logistics, an up-to-date awareness of current industry trends and innovations, and an unwavering passion for creating truly memorable occasions that resonate with attendees. If you’re ready to take your event planning career to the next level, offering unparalleled service and contributing to remarkable moments that leave lasting impressions, we encourage you to connect with us. This freelance position offers unparalleled flexibility and the exciting chance to sculpt your own career path, collaborating with a supportive network and diverse clientele through Career.zycto, while building a robust and impressive portfolio.
Key Responsibilities
- Conduct initial client consultations to understand their vision, objectives, and budget for both wedding and corporate events.
- Develop detailed event proposals, including theme concepts, design elements, vendor recommendations, and comprehensive budget breakdowns.
- Manage all aspects of event planning from conception to execution, ensuring adherence to timelines and financial parameters.
- Source, negotiate with, and manage a diverse range of vendors (caterers, florists, photographers, venues, entertainers, etc.) to secure high-quality services within budget.
- Create and manage comprehensive event timelines, production schedules, and floor plans.
- Oversee all logistical elements, including venue selection, decor, catering, audiovisual requirements, and transportation.
- Act as the primary point of contact for clients and vendors throughout the planning process.
- Conduct site visits and walkthroughs to ensure all arrangements are in place and meet event specifications.
- Provide on-site management and coordination on event day, troubleshooting any issues to ensure seamless execution.
- Manage event budgets, process invoices, and handle financial reconciliation post-event.
- Stay abreast of industry trends, new venues, and innovative event technologies to continuously enhance service offerings.
- Develop strong client relationships, ensuring high levels of satisfaction and encouraging repeat business and referrals.
Required Skills
- Proven experience in event planning, specifically with weddings and corporate events.
- Exceptional organizational and time management skills, with the ability to manage multiple projects simultaneously.
- Strong negotiation and vendor management abilities.
- Excellent written and verbal communication skills, with a professional and client-centric approach.
- Proficiency in event management software and Microsoft Office Suite (Word, Excel, PowerPoint).
- Creative flair and an eye for detail in design and aesthetics.
- Ability to work independently, demonstrate initiative, and make sound decisions under pressure.
- A reliable network of high-quality vendors in Jamaica.
- Valid driver's license and access to reliable transportation for event-related travel.
Preferred Qualifications
- Bachelor’s degree in Hospitality Management, Marketing, Communications, or a related field.
- Certification in Event Planning (e.g., CSEP, CMP).
- Portfolio showcasing successful past wedding and corporate events.
- Fluency in additional languages (e.g., Spanish).
Perks & Benefits
- Flexible working hours and location, allowing for a healthy work-life balance.
- Opportunity to work with a diverse portfolio of clients and exciting projects.
- Competitive project-based compensation with potential for high earnings.
- Autonomy to manage your own schedule and build your personal brand.
- Access to Career.zycto's network and resources to help grow your freelance business.
- Professional development opportunities and support for industry certifications.
- A chance to make a tangible impact and create unforgettable experiences for clients.
How to Apply
Ready to transform visions into reality? We invite passionate and experienced freelance event planners to join our network. Please click the application link below to submit your comprehensive resume, a cover letter highlighting your experience in both wedding and corporate event planning, and a link to your online portfolio or a selection of your best work. In your cover letter, kindly specify your availability and typical project lead times. We look forward to discovering how your unique talents can enhance our client offerings.
